Pearl Talent is hiring a Project Manager (Activation & Event Operations) - A163. You will manage end-to-end activation workflows, ensure event readiness, maintain CRM hygiene, and coordinate client-facing operations. This high-urgency, high-impact role is for a proactive executor who thrives under US-aligned hours.
What You'll Do
- Own pre-event activation workflows: decks, pricing proposals, albums, asset collection, distribution setups, and invoicing.
- Manage 100+ activations daily — track status, blockers, and next steps.
- Execute pre-event checklists and ensure smooth handoffs to activation teams.
- Maintain HubSpot pipeline hygiene and accurate contact history.
- Manage activation trackers, distribution sheets, and reporting documents.
- Ensure CRM reflects next-step ownership and relationship history.
- Serve as confident client contact for pre-event logistics and Q&A.
- Coordinate scheduling, meeting prep, communication, and 7-day partner follow-up cadence.
- Manage travel, vendor coordination, and asset distribution.
- Execute templated email sequences, follow-ups, scheduling flows, and light SDR outreach.
- Support creation of activation proposals and pricing templates.
- Assist with prospect qualification and scheduling to optimize leadership bandwidth.
- Create and maintain decks, recap templates, follow-up sequences, QA checklists, and post-event handoff cheat-sheets.
- QA all deliverables before partner delivery.
- Identify recurring bottlenecks and implement repeatable processes.
What We're Looking For
- US-aligned availability during normal working hours (EST coverage mandatory).
- 3+ years supporting operations, events, or executive-level workflows with end-to-end activation responsibility.
- Familiarity with sales top-of-funnel tools and outreach automation.
- Strong written/verbal English; excellent phone presence for client calls.
- Experience with light graphic tasks.
- Highly organized, detail-oriented, proactive, and able to close loops independently.
Nice to Have
- Experience with album/asset distribution workflows.
- Basic Figma skills for mockups and deck customization.
- HubSpot CRM experience — pipeline management and hygiene.
- Prior event activation/production ops experience in media, partnerships, or experiential marketing.
- Experience creating SOPs, templates, and checklists for scalable operations.
Technical Stack
- CRM: HubSpot
- Design/Decks: Figma (basic edits), Google Slides/PowerPoint
- Productivity: Google Workspace, Slack, Zoom
- Tracking: Google Sheets / Airtable / Notion
- Outreach automation/email sequencing tools (Dripify, Mailshake, or HubSpot native sequences)
- Basic image/album management tools (Dropbox, Frame.io, Google Drive)
Benefits & Compensation
- Competitive Salary: Based on experience and skills
- Remote Work: Fully remote—work from anywhere
- Performance Bonus: Based on data accuracy, reporting timeliness, and overall sales efficiency
- Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting
- Generous PTO: In accordance with company policy
- Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
- Direct Mentorship: Guidance from international industry experts
- Learning & Development: Ongoing access to resources for professional growth
- Global Networking: Connect with professionals worldwide
Work Mode
This role is fully remote. Applicants in Mexico City (Mexico), Bogotá (Colombia), São Paulo (Brazil), or Buenos Aires (Argentina) are preferred.
Pearl Talent is an equal opportunity employer.
