Asplundh Engineering Services, LLC is seeking a Project Coordinator to provide critical administrative and coordination support to Project Managers on a variety of engineering and construction projects. In this hands-on role, you will ensure smooth project execution through meticulous documentation, scheduling, and communication.

What You'll Do

Assist Project Managers across multiple projects with varying team members.
Coordinate and schedule project meetings, taking and distributing minutes.
Assist with billing coordination and prepare proposals and contract documentation.
Prepare and maintain project documentation including schedules, meeting minutes, estimates, and status reports.
Manage project document control processes for RFIs, shop drawings, submittals, and transmittals.
Maintain and file all current project paperwork and materials.
Support the construction admin process including RFIs, shop drawings, and bulletins.
Develop project budgets from estimates and coordinate the billing schedule with accounting.
Communicate on aged receivables and assist with client correspondence.
Keep the Project Manager informed on project status and client relation impacts.
Prepare internal management reports.
Work with sub-consultants to coordinate trades as required.
Attend job meetings and coordinate project activities.
Complete and submit weekly paperwork such as timesheets and expense reports.
Assist with equipment procurement, including vendor RFQs, bid tabulations, purchase orders, and shipment tracking.
Perform other duties as assigned.

What We're Looking For

High school diploma or equivalent.
Proficient in the Microsoft Office Suite.
Excellent time management and communication skills.
Ability to work accurately with strong attention to detail.
Strong verbal and written communication skills.
Outstanding initiative, organizational skills, and a strong sense of responsibility.
Excellent computer knowledge and advanced skills in Microsoft Office applications.
A valid driver's license is required.

Nice to Have

One to three years of project management, engineering, and/or construction procurement experience.

Technical Stack

Microsoft Office Suite

Team & Environment

You will assist Project Managers and collaborate closely with the accounting department and external sub-consultants. You will report directly to a Project Manager or Assistant Project Manager.