The University of Vienna is looking for a Program Assistant to join the Postgraduate Center, the university's competence center for continuing education and lifelong learning. In this role, you will support the scientific management by independently carrying out all organizational tasks related to the execution of a continuing education program.
What You'll Do
- Support the scientific management in all organizational matters related to the program.
- Act as the primary contact for organizational questions from participants, cooperation partners, and lecturers.
- Advise and inform prospective students about the continuing education program.
- Organize and conduct information events to promote the program.
- Manage and conduct the admission procedures.
- Support the planning and implementation of marketing and communication measures.
- Perform community management duties.
- Coordinate curriculum planning and schedules, including the organizational implementation of courses and support for lecturers.
- Create billing documents for lecturers and support operational financial processing.
What We're Looking For
- A representative appearance combined with strong communication and social skills.
- Quick comprehension, personal initiative, and a structured way of working.
- A service-oriented attitude, friendliness, and the ability to remain calm and composed in stressful situations.
- You enjoy working in a team and value collegiality.
Team & Environment
You will be part of the Postgraduate Center, the competence center for continuing education and lifelong learning at the University of Vienna, and will report directly to the Program Director (Lehrgangsleitung).
Benefits & Compensation
- Flexible working hours and remote work options.
- An inspiring work climate in a pleasant environment with a diverse university background.
- Excellent public transport connections.
- Internal further education opportunities with a wide range of free courses.
- Fair salary starting at EUR 1,565.65 gross (20h/w, 14 times per year), increasing with relevant professional experience.
- Equal opportunities for all.
Work Mode
This is a hybrid position based in Vienna.
The University of Vienna pursues an anti-discriminatory employment policy and values equal opportunities, women's advancement, and diversity. Women are explicitly encouraged to apply.
