Responsibilities
- Handle incoming requests for hardware and software purchases
- Generate purchase orders and approve vendor invoices
- Receive new equipment, document it, and attach City asset tags
- Process inventory transfer forms to assign assets to designated custodians
- Complete the annual Class 400 Inventory Report distributed to the unit
- Perform general administrative duties, including maintaining accurate departmental budget records
- Build and sustain working relationships with associates, administrative officials, and departmental officials within City government
- Maintain positive relationships with vendors
- Document current processes and ensure documents remain current
Requirements
- High school diploma plus two years of post-high school education
- Proficient in Microsoft Office Suite
- High level of attention to detail
- Exemplary organizational skills
- Emphasis on customer service
- Excellent written and verbal communication skills
- Ability to lift at least 50 pounds
Nice to Have
- Previous experience as an Administrative Assistant, with four years preferred
- A college degree is a plus but not required
Benefits
- Qualified employer for the Public Service Loan Forgiveness Program
- 25% tuition discount program for City employees (and sometimes spouses and dependents) in partnership with area colleges and universities
- Comprehensive health coverage for employees and their eligible dependents
- Wellness program offering eligibility for a discounted medical plan
- Paid vacation, sick leave, and holidays
- Generous retirement savings options
Work Arrangement
On-site — Philadelphia
Other
- The successful candidate must become a resident of Philadelphia within six months of hire.
- Effective May 22, 2023, vaccinations are no longer required for new employees in non-medical, non-emergency, or patient-facing positions with the City of Philadelphia. Only employees in patient-facing medical care roles (e.g., nurses, doctors, emergency medical personnel) must be fully vaccinated.
