ScaleStation is hiring a Personal Assistant to provide trusted, hands-on support to the two Managing Directors and their family. You’ll manage a broad range of personal logistics while also assisting with business management duties, acting as the go-to person to ensure smooth operations across both professional and private domains.
What You'll Do
- Oversee and manage all personal and family logistics, including travel arrangements, appointments, household coordination, and liaising with vendors or service providers.
- Coordinate and support family-related events and activities, such as private celebrations, social engagements, and lifestyle management tasks.
- Provide light support to the MDs and leadership team for ad hoc executive tasks and diary coordination.
- Assist with small-scale office and event coordination (e.g., team functions, guest visits, seasonal celebrations).
- Manage HR processes including staff onboarding and offboarding, ensuring a seamless experience for new hires and departures.
- Support a professional front-of-house environment in collaboration with the receptionist.
What We're Looking For
- Experience supporting private families, founders, or business leaders in a PA or lifestyle management role.
- A polished, proactive, and discreet professional who takes pride in delivering seamless experiences.
- Tech-savvy with experience in Microsoft 365, SharePoint, and travel/booking platforms.
Nice to Have
- A flair for event management and enjoyment in organising memorable corporate and private events.
Technical Stack
- Microsoft 365
- SharePoint
- Travel/booking platforms
Team & Environment
You'll be joining a small team with strong tenure, supporting two Managing Directors and their family while collaborating with the receptionist. You'll report directly to the two Managing Directors.
Benefits & Compensation
- Stunning Sydney CBD office above Wynyard Station.
- Chef-prepared team lunches twice a week.
- A close-knit, high-performing team with strong values and low turnover.
Work Mode
This is an onsite role based in Sydney CBD.
ScaleStation is an equal opportunity employer.
