Avomind is hiring a People Operations Specialist to own the operational engine behind team growth and culture. This is a logistics and process role focused on building and managing infrastructure for recruiting top talent, executing quarterly retreats, and maintaining rigorous internal documentation.
What You'll Do
- Manage the candidate pipeline to ensure a smooth flow throughout the process.
- Identify and address irregularities or bottlenecks in the recruiting process and escalate for action.
- Manage relationships with recruitment agencies and oversee their onboarding processes and documentation.
- Keep hiring team members updated, coordinated, and aligned on candidate status and next steps.
- Manage configuration and maintenance of Applicant Tracking System (ATS) and other recruiting tools.
- Develop and maintain up-to-date recruiting documentation including job ads and tooling guides.
- Research, source, and vet venues for quarterly team retreats.
- Monitor and coordinate all travel booking processes including flights and ground transportation.
- Act as on-site coordinator during retreats to ensure smooth execution.
- Plan and oversee venue logistics including menus, room allocation, and technical equipment setup.
- Coordinate onboarding of new team members ensuring smooth communication and setup.
- Manage tooling and documentation of team-facing people processes.
- Track and approve absence requests to ensure accurate records.
- Process reimbursement requests efficiently and accurately.
What We're Looking For
- 4+ years in Operations or Project Management roles.
- Experience in a high-performance, fast-paced environment.
- Proven track record managing complex logistics (international travel, events).
- Experience documenting and building processes from scratch.
- Ability to write clear, concise documentation that leaves no room for ambiguity.
- Degree (Masters preferred) in a subject that required structured thinking.
- Deep knowledge of Google Workspace toolset including calendar resources, groups, drive permissions, and admin console settings.
- Comfortable with spreadsheet formulas and data organisation for budgets and logistics.
- Comfortable using Google Sheets for complex travel data, budget tracking, and data organisation.
- Experience with Notion or similar documentation/project management tools.
- Experience managing recruiting pipelines in tools like Ashby, Greenhouse, or Lever.
Nice to Have
- Experience planning and executing international events.
- Experience working in a fully remote, distributed team.
- Experience with travel booking tools such as Perk.
- Experience with Deel or similar HRIS platforms.
Technical Stack
- Google Workspace
- Google Sheets
- Notion
- Ashby
- Perk
- Deel
Team & Environment
The People Ops team consists of 2 people total. This role is part of the Operations team and reports to the People Ops Manager with direct access to Founders (Co-CEOs) for critical decisions.
Benefits & Compensation
- Work on fundamental problems in AI that could reshape how machines learn and reason.
- Work with highly passionate researchers and engineers in an exceptionally high intellectual bar environment.
- Build financial operations from scratch with no legacy mess to clean up.
- Collaborate with a hand-picked team of intellectually curious people.
- Make a direct impact on the product and team.
- Opportunity to demonstrate leadership and take responsibility, developing into senior roles.
- Securely funded by founders, operating without run-rate anxiety.
- Focus on long-term product potential and sustainable execution.
- High level of rigour and stability to build things properly from the start.
- Quarterly team retreats in nice locations across Europe.
Work Mode
This is a fully remote position open to candidates globally.
Avomind is an equal opportunity employer.
