NFI Group Inc. is looking for a Payroll Specialist to be accountable for the precise and prompt management of full-cycle in-house payroll for both Canadian and US employees. Join a team passionate about creating better products and a better world through the electrification of mass mobility.
What You'll Do
- Process full-cycle weekly and bi-weekly payroll, ensuring deadlines are met and activities comply with ICFR controls, payroll tax regulations, labor laws, and applicable union agreements.
- Enter, update, and validate payroll transactions to ensure accuracy and completeness.
- Review payroll information related to new hires, employee status or rate changes, and terminations.
- Maintain proper documentation for payroll inputs and processing activities in accordance with policies and record-keeping requirements.
- Provide backup support to payroll team members to ensure continuity of operations.
- Administer court-ordered payments and garnishments, ensuring accurate calculation, processing, and timely remittance.
- Process payroll deductions and reimbursements for benefit programs and company initiatives, including safety footwear, work clothing, and union-related leaves.
- Oversee deductions such as union dues, charitable contributions, and other voluntary or statutory payroll deductions.
- Reconcile and submit government payroll remittances accurately and on time.
- Support payroll compliance by following established procedures, internal controls, and ICFR requirements.
- Support quarterly and year-end payroll activities, including T4 and W-2 reporting.
- Generate and submit Records of Employment (ROEs) for Canadian employees.
- Provide payroll data to the payroll tax team to support withholding filings and regulatory compliance.
- Prepare regular payroll reports and respond to ad hoc reporting requests.
- Collaborate with HR representatives to ensure payroll data is accurate and submitted within required timelines.
- Respond to employee inquiries regarding payroll and benefits in a professional and timely manner.
What We're Looking For
- Post-secondary education or relevant experience in Human Resources.
- Ability to organize and prioritize assignments to meet tight deadlines.
Nice to Have
- Payroll Compliance Practitioner (PCP) or Certified Payroll Manager (CPM) certification.
- 1-3 years of payroll processing experience.
- Experience with in-house payroll processing.
- Familiarity with US payroll processing across multiple states.
- Proficiency in Excel, Word, and Outlook.
Technical Stack
- Excel
- Word
- Outlook
Benefits & Compensation
- Competitive wages and comprehensive benefit package with immediate benefit eligibility.
- Paid holidays and vacation.
- Registered pension plan with generous company match.
- On-the-job training in a continuous learning environment.
- Advancement opportunities within our family of companies.
NFI Group is an equal opportunity employer. We celebrate diversity, ensure equitable experiences, and are committed to creating an inclusive environment reflective of the communities we operate in. Accommodations are available at all stages of the recruitment process, at the candidates’ request.
