DVT is looking for an Operations Manager to own financial tracking, operational reporting, resource planning, and process management. This role partners directly with the CEO to ensure budgets, workflows, and systems are accurate, efficient, and well-documented.
What You'll Do
- Track company and client budgets, monitoring spending and variance against forecasts
- Conduct cost-benefit analyses and reconcile financial records
- Maintain invoice and expense tracking systems
- Prepare monthly financial and performance reports
- Build and maintain operational dashboards
- Develop and manage detailed spreadsheets for budget tracking, resource allocation, contractor utilization, project timelines, and department KPIs
- Ensure data accuracy and version control
- Provide structured reporting and recommendations to leadership
- Design, document, and improve operational processes
- Build and maintain SOPs
- Identify workflow inefficiencies and implement improvements
- Evaluate and implement tools to improve operational efficiency
- Maintain organized digital filing and documentation systems
- Track team and contractor capacity, forecasting resource needs based on workload
- Maintain vendor and contractor database, monitoring performance and spending
- Track project assignments, deadlines, and deliverables
- Coordinate workflows across departments
- Monitor timelines and deliverables, identifying and resolving bottlenecks
- Maintain centralized project tracking systems
What We're Looking For
- 5+ years of experience in operations
- Advanced Excel proficiency with strong spreadsheet modeling and reporting skills
- Experience with Monday.com
- Proficiency in Microsoft Office
- Experience with project management software
- Strong analytical skills with exceptional attention to detail
- Ability to manage multiple priorities and deadlines
- Strong written and verbal communication skills
Nice to Have
- Experience with Make.com
Technical Stack
- Microsoft Excel
- Monday.com
- Microsoft Office
- Make.com
Team & Environment
You will report directly to the CEO.
Work Mode
This is a remote position. Candidates must be based in South Africa, specifically Cape Town, Western Cape.
DVT is an equal opportunity employer.
