Hire Overseas is looking for an Operations Coordinator who is resourceful, creative, and ready to move fast. This high-level Executive Assistant role requires you to handle unexpected tasks, juggle multiple priorities, and coordinate everything from branded swag to executive support for our results-oriented team.

What You'll Do

Research, design, and order custom-branded merchandise like event giveaways and client gifts
Coordinate with vendors, track inventory, and manage logistics end-to-end for swag
Create simple but polished graphics for swag, presentations, and internal materials
Edit and format PDFs, slide decks, and other branded assets
Be available on weekends as needed and respond quickly to messages
Manage inbox triage, calendar support, and task follow-ups
Anticipate needs, flag time-sensitive requests, and maintain clear communications
Handle errands, research, order placement, and other ad hoc administrative tasks

What We're Looking For

3+ years of experience as an Executive Assistant supporting C-Level Executives in a fast-paced environment
Proven ability to manage swag logistics, gifting, or event coordination
Strong design skills using tools like Canva, Figma, or Adobe Suite
Comfortable being on-call during weekends
Highly responsive, proactive, and solutions-oriented

Technical Stack

Canva
Figma
Adobe Suite

Team & Environment

You will work with a fast-moving, results-oriented team that values trust and excellence.

Benefits & Compensation

Paid in USD every 15th & 30th of the month
Up to 14 days of Paid Time Off per year
Observance of Philippine Regular Holidays (Flexible Holidays depending on place of residency)
100% remote – work from anywhere
Direct exposure to high-level business decisions and executive operations