The Offsite & Swim Assistant Director plays a vital leadership role at Kids in the Game, a Certified B Corporation running 13 summer day camps across Manhattan, Brooklyn, the Bronx, Westchester, and Jersey City. Reporting to the Camp Director, this position ensures that all off-site activities—including park visits, swim lessons, and field trips—are safe, well-organized, and aligned with the organization’s mission of building confident, compassionate, and connected kids through sports, creativity, and community.
What You'll Do
- Act as the face of the camp during off-site activities, representing Kids in the Game to the public and vendors
- Ensure all park, trip, and swim experiences meet Department of Health standards and Kids in the Game safety procedures
- Check park safety daily, including landscape, public surroundings, transition routes, and required permits
- Conduct regular visits to the park during the week to ensure safety standards are maintained by camp staff
- Maintain appropriate staffing ratios (1:5) at all times and reassign staff as needed
- Conduct pre-trip safety checks including materials, headcounts, medications, waivers, consent forms, emergency contacts, and buddy system
- Monitor weather, route changes, and partner communication to make real-time safety decisions
- Lead staff huddles before and after each off-site experience to reinforce expectations and reflect on improvements
- Support in leading staff training on emergency response, first aid procedures, and appropriate camper management techniques
- Respond calmly and effectively to behavioral, medical, or environmental incidents and communicate outcomes with families and leadership
- Maintain a culture of psychological safety ensuring every camper and staff member feels physically and emotionally secure
- Organize and confirm daily and weekly transportation plans including bus, subway, and walking routes
- Provide training to other camp staff on off-site travel procedures such as buddy system, headcounts, Rule of 3, call and responses, staff placements
- Review safety and supervision procedures prior to all on-site travel with campers and staff through daily meetings and all-camp rallies
- Work with Division Leaders and Counselors to ensure campers understand safety procedures for parks, swimming, locker rooms, field trips, and large outings
- Maintain accurate and updated group rosters and consent forms for park travel, open swim, swim lessons, and field trips
- Confirm pre-purchased tickets/reservations in advance; confirm headcounts with partners and purchase additional tickets as needed
- Prepare trip packs including contact lists, medications, attendance sheets, emergency documents, and incident report sheets
- Coordinate swim groups by pulling accurate rosters, managing changing room transitions, and ensuring ratio coverage
- Communicate off-site travel plans and relevant tasks proactively to staff and Camp Director for smooth rollout
- Support the Admin Assistant Director with collecting and organizing swim and trip consent forms and documentation follow-up
- Build trust by being visible and approachable during morning drop-off and afternoon pick-up, especially on swim/field trip days
- Respond to parent questions clearly and confidently about safety, supervision, and expectations
- Help create talking points and day-of updates so families feel informed and connected about off-site trips and swimming
- Work with Admin Assistant Director and camp photographer to take photos and videos during off-site activities for upload to Waldo photo-sharing platform and inclusion in newsletters
- Coach counselors on how to actively supervise, engage, and support different ages during swimming activities (inside and outside of the pool) and locker room transitions
- Coach counselors on how to lead groups on field trips and park-based activities
- Model problem-solving and calm leadership when plans change
- Provide feedback in the moment to campers and staff to reinforce camper safety and professionalism
- Collaborate with Programming & Admin Assistant Directors to ensure cross-team communication and collaboration
- Ask for support when needed
- Celebrate small staff wins and create a culture where experiences feel exciting and safe for everyone
- Attend specific Assistant Director meetings and check-ins with the team
- Support in completing Assistant Director duties
- Connect with vendors and bussing companies to confirm weekly information
- Support in preparing for weekly special events
- Connect with Admin Assistant Director about swim information
- Prepare off-site expectations and trip agendas
- Support in answering parent questions or concerns
- Attend Camp Leadership meetings and check-ins with the camp team
- Support in staff retention efforts and touch points
What We're Looking For
- Must be able to arrive by 7:30am daily via public transportation or personal transportation (car)
- Must be able to stay on-site until 5pm daily (and until 5:30pm twice per week to oversee after care activities)
- Must carry the camp mission into community spaces with calm presence, organization, and professionalism
- Must interact with the public and vendors daily, including bus drivers and swim/trip vendors
- Must lead with purpose, joy, and responsibility during transitions and off-site moments
- Must create a sense of belonging during off-site experiences for nervous swimmers, new campers, and diverse ability levels
- Must continually look for ways to elevate the off-site experience including smoother transitions, stronger safety systems, and clearer staff roles
- Must maintain a positive, grounded, and optimistic energy during unpredictable moments such as weather changes, delays, or reroutes
- Must ensure logistics are tight and safety feels intentional through preparation on ratios, documentation, medical needs, and backup plans
- Must ensure every camper feels included on swim decks and field trips regardless of confidence, athleticism, or outgoing personality
- Must advocate for accommodations, modify expectations when needed, and celebrate every camper win
- Must hold space for emotions such as excitement, nerves, separation worries, sensory overwhelm, and first-time experiences
- Must lead staff in seeing the child behind the behavior and responding with care
- Must protect both emotional and physical safety so campers feel supported enough to try, risk, grow, and return with pride
Technical Stack
- Waldo photo-sharing platform
Team & Environment
- Part of a leadership cohort with Camp Directors, Assistant Directors, and support staff
- Reports to the Camp Director and works closely with Admin & Programming Assistant Directors
- Team includes 275+ coaches and leadership staff across 13 camp locations
Benefits & Compensation
- Part of a dynamic team running programming at 13 summer day camps across Manhattan, Brooklyn, the Bronx, Westchester, and Jersey City
- Opportunity to empower staff and inspire campers in a mission-driven environment
- Work in a Certified B Corporation committed to positively impacting campers, families, staff, community members, and partners
- Role contributes to building confident, compassionate, and connected kids through sports, creativity, and community
- Experience in creating inclusive camp programs that build emotional intelligence, confidence, and community
- Pre-summer part-time work (May to June) with flexible daytime or evening hours for training and preparation
- Remote and in-person work options during pre-summer phase
Work Mode
- Part-time remote and in-person work from May to June
- Full-time onsite during summer camp season
- Work locations include: Westchester-Crestwood - 465 Westchester Ave, Tuckahoe, NY 10707; Riverdale - 452 W 260th St, The Bronx, NY 10471; Inwood - 532 W 215th St, New York, NY 10034; Upper West Side - 147 W 70th St, NY, NY 10023; West Village - 272 W 10th St, New York, NY 10014; Chelsea - 259 10th Ave, New York, NY 10001; Upper East Side (Carnegie Hill) - 980 Park Ave, New York, NY 10028; Upper East Side (Lenox Hill) - 132 E 78th St, New York, NY 10075; East Village - 215 E 6th St, New York, NY 10003; Park Slope - 588 6th St, Brooklyn, NY 11215; Greenpoint - 100 Dobbin St, Brooklyn, NY 11222; Fort Greene - 39 Adelphi St, Brooklyn, NY 11205; Possibility of Queens camp location
Kids in the Game is an equal opportunity employer committed to diversity, equity, and inclusion. We welcome applicants of all backgrounds and identities, and we believe every child and staff member deserves to feel they belong.
