Softseed Technologies is looking for an Office Manager to create a well-organized, efficient, and welcoming environment that enables our entire team to thrive. As a central point of coordination, you will support both day-to-day activities and long-term projects within our dynamic startup.

What You'll Do

Organize and coordinate office administration across multiple teams and projects
Structure workflows and support management with internal processes
Lead internal projects and coordinate company events
Manage onboarding processes in close partnership with HR and team leads
Set up and maintain basic technical infrastructure (telephony, meeting tools, workplace setup)
Maintain document filing systems and order structures
Handle preparatory accounting, document entry, and collaborate with tax consultants
Manage travel arrangements, contracts, and related services
Coordinate external service providers (mail, courier, shipping)
Oversee procurement processes and support hospitality tasks

What We're Looking For

5+ years of experience in office management, executive support, or project management
Experience with preparatory accounting and document management
Familiarity with M365, project management, and communication tools
Strong organizational skills, initiative, and a proactive, structured approach
Ability to substitute for personal assistants as needed
Warm, empathetic, and people-oriented personality
High motivation, positive energy, and professional demeanor
Cultural fit for a dynamic startup environment
Strong team spirit and collaborative attitude

Technical Stack

M365

Team & Environment

You will work closely with founders and a dynamic, international team within a positive work environment. Our team is set to double in size within a year.