Zello is looking for an Office Administrator to keep our Austin office humming, creating a welcoming, well-organized space where people can focus, collaborate, and thrive. You’ll be the go-to person for ensuring everything runs smoothly, from managing supplies and tech to greeting visitors and planning events.

What You'll Do

Order supplies, manage mail, and ensure kitchen and shared spaces are clean, stocked, and inviting.
Greet visitors, welcome vendors, and create a positive first impression.
Own logistics for in-office celebrations, offsite gatherings, company-wide meetings, and high-touch customer events.
Help new team members get settled by leading in-office onboarding, setting up workspaces, and coordinating their first days.
Schedule interviews, communicate with candidates and hiring managers, and ensure everything goes smoothly.
Assist with meeting scheduling, travel coordination, and day-to-day administrative tasks.
Ensure conference rooms are working, meetings are set up smoothly, and equipment is ready.
Ensure information, packages, and updates flow where needed across teams and tools.
Pitch in wherever needed to keep things moving behind the scenes.

What We're Looking For

High school diploma or GED.
2+ years of experience in a related administrative or operations role.
Exceptional attention to detail and consistent follow-through.
Strong communication skills, tailoring messages for different audiences and listening actively.
Proactive nature, taking initiative to solve problems before they escalate.
Comfortable adapting to shifting needs and priorities while maintaining composure and positivity.
Ability to lift up to 25 lbs.

Benefits & Compensation

Competitive pay.
Equity with significant upside.
Benefits designed to encourage healthy and well-balanced employees.
Flexible schedules and time off.
Sabbatical after every five years of service.
Ping-pong table and free snacks in the break room.

Work Mode

This is a hybrid position based in Austin.

Zello provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.