Horizon Recovery is hiring a Medical Executive Assistant. This remote role provides comprehensive administrative support to both the Residential and Outpatient Clinical Directors, playing a vital role in ensuring clinical operations run efficiently by managing day-to-day tasks and supporting high-level projects.
What You'll Do
- Coordinate and manage schedules for the Clinical Director, including internal and external meetings, supervision sessions, and team events.
- Proactively support scheduling of clinical and administrative meetings with therapists, BHTs, psych providers, and other stakeholders.
- Assist with the preparation of documents, presentations, and reports based on content and direction provided by the Clinical Director.
- Draft, format, and proofread communication materials including emails, memos, and presentations.
- Develop and maintain tracking spreadsheets, project trackers, clinical dashboards, and meeting agendas in Excel, Teams, and Outlook.
- Organize and maintain digital filing systems for clinical operations and staff supervision records.
- Attend designated meetings to take notes, track action items, and follow up on deadlines.
- Ensure timely documentation and reporting of clinical metrics and quality improvement initiatives.
- Assist with compiling data and materials for audits, licensing reviews, and internal QA/QI processes.
- Monitor project timelines and deliverables to ensure administrative initiatives remain on schedule.
- Communicate and coordinate professionally with internal departments, contractors, vendors, and community partners.
- Identify opportunities to improve workflows and reduce administrative burden for clinical leadership.
- Maintain confidentiality and professionalism in all communications.
- Ensure follow-through on all initiatives, projects, and tasks assigned or led by the Clinical Director.
- Track progress and follow up on work assigned to the Clinical Director's direct reports to ensure accurate and timely completion.
- Generate reports as requested by the Clinical Director to support oversight, planning, and strategic initiatives.
What We're Looking For
- Associate's degree
- At least 3 years of experience in an administrative, executive assistant, or coordinator role supporting senior leadership
- Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint), Google Workspace, and Zoom
- Strong organizational and project management skills with high attention to detail
- Excellent written and verbal communication skills
- Ability to manage competing priorities and maintain composure in a dynamic, fast-paced environment
- Self-starter who takes initiative, meets deadlines, and exercises sound judgment
- Experience supporting remote teams
Nice to Have
- Bachelor's degree
- Experience preferably in healthcare or behavioral health settings
- Familiarity with behavioral health terminology, HIPAA, and clinical workflows
Technical Stack
- Microsoft Office (Excel, Word, PowerPoint)
- Google Workspace
- Zoom
- Teams
- Outlook
Team & Environment
You'll provide direct support to both the Residential Clinical Director and the Outpatient Clinical Director, reporting to the Clinical Director.
Work Mode
This is a fully remote position open to candidates working within US time zones.
Horizon Recovery is an equal opportunity employer.
