What You'll Do
Orchestrate the end-to-end delivery of key regional gatherings across the Americas, including leadership academies, summits, and executive meetings. Ensure each event meets established quality benchmarks and reflects organizational values.
Collaborate with regional leaders and volunteer committees to define event timing, locations, financial commitments, and strategic direction. Guide discussions that shape the overall vision and execution approach for each program.
Lead training initiatives for member-led event teams, building capacity and consistency in event delivery. Develop resources and follow-up processes that reinforce learning and improve future outcomes.
Manage all logistical components, including venue coordination, accommodations, catering, audiovisual needs, and transportation. Oversee contract details with hotels and ensure all onsite requirements are fulfilled.
Oversee event budgets from planning through final reconciliation. Approve expenditures, track financial performance, and ensure accountability across all spending areas.
Coordinate internal communications to promote events across channels, including newsletters, staff updates, and regional forums. Support marketing efforts to increase visibility and engagement.
Organize staffing and travel logistics for leadership teams, working closely with liaisons to ensure seamless participation. Facilitate registration and travel arrangements for key personnel.
Produce comprehensive post-event summaries that capture feedback, key takeaways, and measurable impact. Archive materials and refine training tools to apply insights to future programs.
Partner with language services to coordinate translation and interpretation needs for multilingual events, both before and during gatherings.
Ensure all events adhere to defined best practices and minimum operational standards. Provide ongoing support to the Director as needed and assist with additional event-related initiatives.
Requirements
Proven experience in event planning and project management within a regional or multi-location environment. Strong organizational skills with the ability to manage multiple deadlines and stakeholders.
Experience training volunteer teams or leading member-driven initiatives is essential. Skill in facilitating group discussions and guiding strategic planning is required.
Proficiency in budget management, contract negotiation, and financial reporting. Familiarity with hotel contracting and group accommodations is necessary.
Ability to coordinate logistics across diverse time zones and cultures within the Americas region. Comfort working in a hybrid environment with flexible scheduling.
Strong communication skills, both written and verbal, with the ability to synthesize information and present it clearly to varied audiences.
Benefits
Eligible for a competitive total rewards package that includes financial and professional development support. Work within a flexible environment designed to support productivity and personal responsibility, aligned with role and regional guidelines.
Company Culture
- Trust and respect as the foundation of every interaction
- A shared thirst for learning and continuous improvement
- Encouragement to think big and challenge the status quo
- Leadership that is bold and action-oriented
- A belief that growth happens together, through collaboration and shared purpose
