Williams Lea by RRD is looking for a Legal Document Specialist to join our team. In this hybrid role, you will support time-sensitive project requests by working with a team across multiple shifts and locations, creating, editing, and formatting legal documents to firm specifications using various software applications.
What You'll Do
- Create, edit and format legal documents to firm specifications using a variety of software applications
- Convert, clean and format documents to/from different file formats
- Create charts, graphs, tables, and spreadsheets as requested
- Create and/or edit Tables of Authorities and Table of Contents
- Perform data entry utilizing various software applications
- Transcribe analog or digital dictation files
- Restore/recover corrupted document files as necessary
- Provide telephone help desk support to troubleshoot application queries
- Complete all assigned jobs by the deadline in an accurate and timely manner
- Handle sensitive and/or confidential documents and information
- Follow established policies and procedures at all times
- Perform additional duties as necessary or assigned
What We're Looking For
- High school diploma or equivalent
- Advanced knowledge of MS Office programs including Word, Outlook, Excel and PowerPoint
- Excellent verbal and written communication skills
- Flexibility to work overtime as required
- Ability to work through complex legal document markups and instructions in a timely and accurate manner
- Ability to prioritize various requests and deadlines simultaneously
- Ability to interact with client and team members in a professional and respectful manner at all times
- Minimum typing speed of 60 wpm with 95% accuracy
- Must be able to commute to Phoenix, AZ
Nice to Have
- Bachelor's degree with 3+ years experience in legal word processing or document production environment
- Experience and exposure in any of the legal word processing tasks: Creating TOAs, TOCs, inserting automated cross-references, converting PDFs to Word using a variety of software, applying Word styles using macros, troubleshooting problem documents
- Transcription experience
- Knowledge of legal terminology and legal citations
Technical Stack
- Microsoft Office suite
- Various legal software and tools
Team & Environment
You'll be part of a team of individuals across multiple shifts and locations within the Legal & Document Processing department.
Benefits & Compensation
- Compensation: USD 19.19 per hour
- Medical, dental, and vision coverage
- Paid time off
- Disability insurance
- 401(k) with company match
- Life insurance
- Voluntary supplemental insurance coverages
- Parental leave
- Adoption assistance
- Tuition assistance
- Employer/partner discounts
Work Mode
This is a hybrid position based in Phoenix, AZ.
RRD is an Equal Opportunity Employer, including disability/veterans.
