Nestlé Saudi Manufacturing in Jeddah is looking for an HR Coordinator to provide comprehensive administrative and coordination support directly to the General Manager's office. This is a pivotal role ensuring smooth operations, managing logistics, and facilitating key internal and external communications.
What You'll Do
- Manage the General Manager's office: assets, supplies, files, documents, mail, faxes, and incoming external calls.
- Handle all bookings and reservations for the GM, including internal and external business visits, trainings, and meetings.
- Consolidate monthly commercial reports, key highlights, proud moments, and follow up with internal stakeholders.
- Act as liaison between the General Manager and official institutions when required.
- Coordinate all aspects of VIP visitor agendas, including hotel reservations, transportation, dining, and documentation.
- Support planning for CEO visits, coordinating all preparations to ensure a smooth market visit.
- Handle the sending and receiving of all correspondence, gifts, and greeting cards for VIP stakeholders, customers, suppliers, and official bodies.
- Consolidate slides for quarterly info sessions.
- Book and block the GM's calendar for monthly report submissions.
- Send monthly reminders to stakeholders on key action point achievements.
- Maintain all documents signed by the GM, scan BDAs, and upload to team rooms.
- Serve as guardian of the T&E Policy in Concur, ensuring adherence and proper documentation.
- Arrange hotel room bookings for internal and external visitors and venue bookings for meetings and conferences.
- Support reservations for air tickets and hotel rooms for traveling employees.
- Type official documents and letters in English when required.
- May attend meetings under the GM's direction to assist with administrative details and minutes.
What We're Looking For
- A University Degree.
- 2-3 years’ experience in administrative work or support services.
Technical Stack
- Concur
Team & Environment
You will be directly supporting the General Manager, providing essential administrative services that enable effective leadership and operations.
Work Mode
This is an onsite position based in Jeddah, Kingdom of Saudi Arabia.
Nestlé fosters a human environment where passionate people are driven by the purpose of enhancing quality of life and contributing to a healthier future. We empower you to make an impact locally and globally and encourage growth not only as a professional but also as a person.
