Responsibilities
- Assisting the GM
- Responsible for GM Office: assets, supplies, files & documents, mail, faxes, incoming external calls, subscription newsletters, newspapers, and magazines.
- Booking & reservation which are related to the GM (internal & external business visits, trainings, meetings)
- May attend meetings under direction of GM to assist with the administrative detail "Minutes" if required.
- Handling & wrapping yearly gifts, sending & receiving all correspondences related to the same, for VIP stakeholders along with sending greeting cards (in alignment with MENA CEO's office)
- Typing official docs & letters in English (whenever required)
- Consolidate monthly commercial reports, key highlights, proud moments, and follow-up with internal stakeholders to submit to HO.
- Liaison between GBM and Official institutions whenever required.
- Handling all incoming & outgoing PR gifts & cards, sending & receiving all correspondences related to the same, for VIP Customers, Suppliers & Official Bodies.
- Consolidate all slides for Info session quarterly.
- Support in planning the CEO visit, coordinates all preparations to ensure smooth and wellplanned market visit is executed.
- Book and block the GBM's calendar for monthly report submissions to MENA.
- Monthly reminder for stakeholders on MOR key action points achievement.
- Keep in file all the documents signed by the GM (BDA, Service agreement, ministry letters. Etc.)
- Scan BDA & upload in sales team room; (notify Sales Support any new uploads)
- Guardian of the T&E Policy (in Concur): ensure adherence, implementation & use or proper docs & communication.
- Arranging hotel room bookings for all internal & external NBT visitors.
- Arranging hotel venue bookings for meetings, trainings & conferences.
- Supports in reservations of air tickets and hotel rooms for travelling NBT employees for business visits or trainings (whenever required)
- Coordinate VIP visitors' agendas: hotel reservations, transportation, dining, documentations, etc.
Requirements
- University Degree with 2-3 years’ experience in administrative work or support services.
Work Arrangement
On-site
