Responsibilities
- Handles pre-award tasks in alignment with specific funding proposal requirements and contractual terms.
- Collaborates with academic staff during proposal development and submission phases.
- Manages proposal budgets, financial analyses, and justifications; collects data for compliance protocols and non-scientific components as needed.
- Acts as a communication bridge between department leadership, faculty, and administrative personnel.
- Maintains awareness of evolving federal and university research administration policies and complex regulatory standards.
- May manage proposal submissions, assist principal investigators with budget preparation, and secure cost estimates from internal departments.
- Gathers and verifies regulatory-compliant data from multiple sources.
- Partners with principal investigators to compile and submit complete grant applications per agency and institutional standards.
- Prepares and reviews all required forms for grant submission.
- Enters budget documentation into online systems when necessary.
- Secures required signatures from principal investigators and the institution for proposal submissions.
- Initiates subaward setup using the SUBS system, uploads pre-award documents, and transfers records to post-award teams for fund assignment.
- Coordinates with post-award staff and the Office of Sponsored Research Services to ensure timely contract and subcontract implementation via the SUBS system.
- Distributes internal notices of award, including sponsor documents, to research offices and principal investigators, highlighting special conditions and committed effort levels.
- Tracks and supports submission of annual progress reports such as RPPRs in collaboration with principal investigators.
- Collaborates with post-award teams on budget revisions.
- Manages the transfer and onboarding of principal investigator grants and contracts to the institution.
- Coordinates responses to internal and external requests for grant-related materials, including biosketches, trainee details, and protocol approvals.
- Maintains an accurate, up-to-date database tracking all grant submissions, awards, and rejections.
- Assumes responsibility for closing sponsored project accounts.
- Submits final progress reports and invention disclosures to funding agencies when applicable.
- Follows up with principal investigators to ensure timely submission of overdue technical, outcomes, patent, and property reports.
- Monitors and manages budgets for sponsored projects, ensuring appropriate and timely spending and fund reconciliation.
- Approves procurement requests and advises purchasing staff on allowable expenses per grant guidelines.
- Reviews fund setup accuracy and resolves complex financial reporting errors.
Benefits
- Eligible employees receive up to 22 days of vacation annually, 10 recognized holidays, and accrued sick leave.
- Access to competitive health insurance plans featuring reduced copays, coinsurance, and priority appointments.
- Eligible staff can use a free Metro transit U-Pass.
- The institution offers a 403(b) Retirement Savings Plan with a combined employee and university contribution starting at 7%.
- Wellness offerings include health challenges, annual screenings, mental health support, mindfulness courses, EAP, financial counseling, and dietitian access.
- Four weeks of caregiver leave are available for bonding with a new child, with additional family and adult care resources.
- Tuition benefits cover full undergraduate tuition for dependents at the institution and 40% at other institutions after seven years of employment.
Work Arrangement
Remote
Benefits Statement
- Eligible employees receive up to 22 days of vacation annually, 10 recognized holidays, and accrued sick leave.
- Access to competitive health insurance plans featuring reduced copays, coinsurance, and priority appointments.
- Eligible staff can use a free Metro transit U-Pass.
- The institution offers a 403(b) Retirement Savings Plan with a combined employee and university contribution starting at 7%.
- Wellness offerings include health challenges, annual screenings, mental health support, mindfulness courses, EAP, financial counseling, and dietitian access.
- Four weeks of caregiver leave are available for bonding with a new child, with additional family and adult care resources.
- Tuition benefits cover full undergraduate tuition for dependents at the institution and 40% at other institutions after seven years of employment.
EEO Statement
- The institution is committed to equal employment opportunity and actively encourages applications from underrepresented groups.
- It is policy to provide equal access and opportunity across all roles regardless of race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, veteran status, or genetic information.
- The university is dedicated to cultivating an inclusive community that values respect, diversity, and varied perspectives.
- Candidates who support these principles are strongly encouraged to apply.
Other
- Standard workweek is 40 hours.
- Standard office setting.
- Occasional travel may be required for training or professional development events.
- Position typically involves sitting at a desk or table for extended periods.
- Frequent repetitive motions involving wrists, hands, or fingers.
- Regular use of standard office equipment.
- All external hires must complete pre-employment screening.
- Screenings include criminal background checks and, where relevant, other background checks, drug testing, employment and education verification, licensure confirmation, physical exams, vaccinations, and government registry checks.
- Employment offers are contingent upon passing all required screenings.
