Hire Overseas is hiring a Founding Admin and Operations Assistant for our fast-growing ghostwriting agency. As the first-ever full-time admin and operations hire, you will play a foundational role in shaping how we scale our team. You'll collaborate directly with writers, editors, account managers, and the founder to keep content production running smoothly and act as the bridge between client relationships and internal workflows.
What You'll Do
- Serve as the calm, reliable, and upbeat point of contact for clients across Slack, WhatsApp, or email.
- Track deadlines, assignments, and milestones within Assembly and Google Sheets for the editorial calendar.
- Review client-facing documents before delivery for copy editing and final approvals.
- Maintain tracking sheets, SOPs, workflows, and delivery pipelines for ongoing operational upkeep.
- Identify inefficiencies, design new systems, and organize chaos through proactive systems building.
- Anticipate potential issues before they escalate and resolve them quickly.
What We're Looking For
- Detail-obsessed and highly organized, thriving in a fast-paced, remote-first environment.
- Near-perfect English (written and spoken) with the ability to spot typos or sloppy workflows instantly.
- Ability to balance being funny and friendly with being ruthless about deadlines and checklists.
- Love for building systems and refining workflows just as much as collaborating with people.
- Experience working across multiple time zones and comfort in a high-trust, async setup.
- Proficiency with Google Sheets, Google Docs, Assembly, Google Calendar, Slack, WhatsApp, Loom, Zoom, and Notion.
Nice to Have
- Familiarity with the startup, tech, or venture capital content industry.
- Experience with tools like La Growth Machine, Crunchbase, or PitchBook.
Technical Stack
- Google Sheets
- Google Docs
- Assembly
- Google Calendar
- Slack
- Loom
- Zoom
- Notion
Team & Environment
You will join a fully remote, async-first team, collaborating directly with writers, editors, account managers, and the founder.
Benefits & Compensation
- Up to 14 days of Paid Time Off annually, starting on your first day.
- Observance of holidays based on your location.
- 100% remote work – live and work from anywhere.
- Opportunity to create systems that directly reduce workload and boost team performance.
Work Mode
This is a fully remote, global position.
Hire Overseas is an equal opportunity employer.
