Optimal Group seeks a Finance Executive to play a pivotal role in ensuring the financial health and stability of our results-focused business. You will be responsible for accurate reporting, effective cost control, and strong financial governance, directly supporting strategic decision-making with clear insights.
What You'll Do
- Ensure quality and financial control of invoices created by the invoice clerk and produce invoices based on Engineers' reports.
- Chase overdue invoices with clients and send monthly invoice statements to key clients.
- Maintain records of PCNs, pay PCNs, track mileage usage, and coordinate services, insurances, and purchasing for the fleet.
- Check Pleo (company card) transactions, cross-reference with job management software, and follow up on procedural deviations.
- Provide comprehensive support to the Board of Directors, including scheduling meetings, preparing agendas, and compiling board packs.
- Develop, implement, and maintain governance policies and procedures aligned with legal and regulatory requirements.
- Coordinate and facilitate board and committee meetings, ensuring accurate minutes and tracking of action items.
- Serve as a liaison between the Board of Directors, senior management, and various stakeholders.
- Support the Finance Manager in administering the shared Finance inbox, responding to clients promptly.
- Manage the quality and financial control of invoice uploading for payments.
- Stay current with governance best practices, emerging trends, and regulatory changes.
What We're Looking For
- Experience using the whole of Microsoft 365 (Outlook, Teams, and To-do tasks).
- An analytical mindset with the ability to assess complex issues and propose effective solutions.
- Strong communication and interpersonal skills, capable of building relationships and facilitating discussions at all levels.
- An ethical and principled approach to governance.
- Great attention to detail.
- Ability to prioritise and work under pressure.
- Quick learner with a proactive approach.
- Highly organised.
- Adaptable to the needs of the business and new technologies.
Nice to Have
- Experience working within a property maintenance company.
Technical Stack
- Microsoft 365 (Outlook, Teams, To-do tasks)
- Pleo (company card system)
- Job management software
Team & Environment
You will work closely with senior leadership, suppliers, and clients while supporting the Finance Manager.
Benefits & Compensation
- Monthly compensation ranging from R20,000 to R28,000.
Work Mode
This is a remote position open to candidates located in South Africa.
Optimal Group is an equal opportunity employer.
