Capgemini is looking for an FBS - Executive Assistant to provide moderate to advanced administrative and operational support to senior executives. You will act as a trusted partner in managing day-to-day activities, schedules, and confidential information in a fast-paced corporate environment.
What You'll Do
- Provide comprehensive administrative and confidential support to one or more executives.
- Manage complex calendars, prioritize requests, schedule meetings, and coordinate appointments across multiple stakeholders.
- Arrange and manage domestic and international travel, including itineraries and logistics.
- Prepare, process, and reconcile expense reports and handle related payments.
- Screen and manage emails, phone calls, and mail, using sound judgment to prioritize and route communications.
- Greet and support internal and external stakeholders, handling general inquiries and escalating complex issues as needed.
- Assist in preparing meeting agendas, presentations, reports, speeches, and other executive materials.
- Compile, analyze, and organize information for reports and presentation materials, including charts, tables, and basic data analysis.
- Organize, maintain, and improve document management systems, including SharePoint and shared drives.
- Maintain confidential records, files, and tracking systems, ensuring accuracy and discretion.
- Proactively identify opportunities to improve processes, workflows, and executive support.
- Support change requests, follow up on action items, and ensure timely execution.
- Provide backup support to other Executive Assistants when needed.
What We're Looking For
- Strong judgment, discretion, and a proactive mindset to anticipate needs and streamline workflows.
- Proven experience providing moderate to advanced administrative support to senior executives.
- Excellent organizational skills and the ability to manage complex calendars and travel.
- Superior communication skills for screening and routing emails, calls, and other communications.
- Ability to handle confidential information with the utmost discretion.
- Experience preparing executive materials such as reports, presentations, and agendas.
Technical Stack
- SharePoint
Capgemini is an equal opportunity employer.
