The Executive Secretary at XTREME GRAPHICS LIMITED plays a key role in supporting executive leadership by managing complex schedules, preparing critical documents, and ensuring seamless communication. This position is essential to maintaining efficient daily operations across the organization.
What You'll Do
- Manage calendars, schedule meetings, and coordinate appointments for executives.
- Prepare and organize documents, reports, and presentations.
- Handle internal and external correspondence professionally and confidentially.
- Organize and coordinate travel arrangements, accommodations, and itineraries.
- Maintain filing systems (digital and physical) and ensure timely access to needed information.
- Take meeting minutes and follow up on action items.
- Server as a liaison between executives and internal/external stakeholders.
- Perform general administrative duties such as answering calls, handling emails, and office coordination.
