Pearl Talent is seeking an Executive Assistant/Community Leader to serve as a trusted partner to leadership and the operational anchor for a client’s member community and events. This role blends executive support, community management, and project coordination for a professional services and education client.
What You'll Do
- Draft, edit, and review executive communications, presentations, and reports.
- Manage the senior executive’s calendar across multiple time zones.
- Coordinate meetings, agendas, and follow-ups with precision.
- Handle travel arrangements including accommodations and itineraries.
- Prepare materials and documentation to ensure executive readiness.
- Maintain and manage the learning management system using WordPress and Learndash.
- Upload recordings, schedules, posts, and other member-facing content.
- Send communications to members and mailing lists via email and Mailchimp.
- Lead onboarding and member meetings using structured scripts while building rapport.
- Maintain accurate member records including payments, access, and renewal dates.
- Plan and execute training programs, workshops, and events end-to-end.
- Develop and maintain project plans, milestones, deliverables, and deadlines.
- Serve as the primary point of contact for vendors, clients, and event participants.
- Coordinate logistics, scheduling, and follow-ups to ensure high-quality execution.
- Collect post-event feedback and prepare timely reports.
- Manage vendor and supplier relationships and related contracts.
- Maintain schedules and follow-up systems for vendors, members, and stakeholders.
- Identify and implement workflow improvements to enhance efficiency.
- Write and maintain SOPs and internal documentation.
- Support cross-functional coordination with marketing and client engagement teams.
What We're Looking For
- 3–5+ years of experience as an Executive Assistant, Project Manager, Operations Associate, or similar role.
- Proven experience supporting senior leadership.
- Background in online community management or membership-based organizations.
- Proficiency with WordPress and LMS platforms such as Learndash.
- Exceptional organizational and time-management skills with strong attention to detail.
- Excellent written and verbal English communication skills.
- Ability to work independently and manage multiple priorities simultaneously.
- Bachelor’s degree or equivalent professional experience.
Nice to Have
- Experience working with professional education, events, or training organizations.
- Familiarity with CRM platforms.
- Tech-savvy with the ability to adopt new tools quickly.
- Experience working remotely with distributed teams.
Technical Stack
- Microsoft Office Suite, Google Workspace
- WordPress, Learndash, Mailchimp
- Zoom
- Notion, Asana, Trello
Team & Environment
You will join a mission-driven team building a cleaner, fairer energy future.
Benefits & Compensation
- Competitive Salary based on experience and skills.
- Fully remote work from anywhere.
- Performance Bonus based on data accuracy, reporting timeliness, and overall sales efficiency.
- Team Incentives for maintaining 100% CRM hygiene and on-time reporting.
- Generous PTO in accordance with company policy.
- Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees.
- Direct Mentorship from international industry experts.
- Learning & Development: Ongoing access to resources for professional growth.
- Global Networking: Connect with professionals worldwide.
Work Mode
This is a fully remote position open to candidates in the Philippines, LATAM (Mexico, Colombia, Brazil, Argentina), and other remote regions.
Pearl Talent is an equal opportunity employer.
