Waveguide LLC, part of Compass Group, is hiring an Executive Assistant/Catering Supervisor. This dual-role position provides administrative and scheduling support across multiple departments while also serving as a key coordinator for group events and catering. You will manage daily office operations, staff scheduling, guest communication, and logistics for a seamless event experience.
What You'll Do
- Train other staff members on work activities and computer applications.
- Manage telephones, correspondence, mail, and office equipment like photocopiers and scanners.
- Prepare meeting agendas, attend meetings, and record/transcribe minutes.
- Make travel arrangements and manage calendars and appointments.
- Compile, file, and maintain records, databases, and filing systems.
- Process documents, bills, contracts, invoices, and perform basic bookkeeping and banking transactions.
- Type, format, proofread, and edit correspondence, reports, and other documents.
- Communicate with customers and employees to answer questions, disseminate information, and address concerns.
- Serve as the primary point of contact for inquiries related to group bookings, birthday parties, and private events.
- Create and distribute Banquet Event Orders (BEOs) for guests and management teams.
- Oversee full setup and breakdown of catering events, ensuring seamless execution.
- Work directly with clients to coordinate details, manage expectations, and deliver exceptional event experiences.
- Support coverage for the Front of House team by covering supervisor shifts within the park zones when needed.
- Utilize the Reserve system for booking and event management.
- Enter weekly schedules into MyStaff for designated departments.
- Develop and maintain an availability calendar for managers to streamline scheduling.
- Input all staff availability, including minor restrictions and vacation requests.
- Build weekly schedules aligned with labor budgets and staffing matrices.
- Assist in refining scheduling processes to create a consistent, efficient system.
- Generate and distribute weekly payroll reports.
Technical Stack
- Reserve system
- MyStaff
Team & Environment
This role provides administrative and event coordination support across multiple departments.
Benefits & Compensation
- Compensation: $25.00 per hour.
- Instapay (early access to your wages) and high interest savings through the EVEN app.
- Associate Shopping Program.
- Health and Wellness Program.
- Discount Marketplace.
- Employee Assistance Program.
Work Mode
This is an onsite position.
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
