Pearl Talent is hiring an Executive Assistant with Recruiting Expertise to support a dynamic AI/Tech startup. This remote role blends executive assistance, recruiting coordination, and people operations to create structure and efficiency for senior leaders and founders. You will be the operational backbone, managing calendars, candidate pipelines, and cross-functional workflows.
What You'll Do
- Maintain ATS hygiene and manage the candidate pipeline to support high-volume recruiting.
- Ensure smooth cross-functional operations through calendar ownership and workflow optimization.
- Streamline recruiting and administrative processes to reduce inefficiencies and improve team productivity.
- Support founders and technical leaders with timely execution of operational and administrative tasks.
- Enhance internal communication and documentation to improve transparency and alignment across teams.
- Coordinate candidate communication, scheduling, and multi-step interview loops.
- Organize logistics for interviews and cross-functional panels.
- Partner with hiring managers on candidate flow and prioritization.
- Identify opportunities to improve recruiting workflows and implement best practices.
- Own and optimize calendars for multiple leaders across time zones.
- Manage follow-ups, reminders, weekly rhythms, and executive task lists.
- Coordinate virtual meetings, interviews, and internal team events.
- Prepare summary briefs, documentation, and communication drafts.
- Execute ad hoc administrative projects as needed.
- Assist with onboarding tasks, new-hire coordination, and documentation.
- Help streamline recurring processes and automate administrative workstreams.
- Support founders and technical leaders with special requests or task execution.
- Ensure smooth communication flows across departments and workflows.
What We're Looking For
- 2+ years as an EA, Remote EA, Recruiting Coordinator, Operations Coordinator, or similar role.
- Experience supporting founders or C-level leaders at high-growth startups.
- Excellent written and verbal communication, including ghostwriting simple messages.
- Mastery of scheduling, logistics, prioritization, and context switching.
- High ownership mindset and ability to anticipate needs without micro-management.
- Strong organizational habits and comfort juggling multiple simultaneous workflows.
Nice to Have
- Experience in technical, engineering, AI, or startup environments.
- Strong sourcing experience and comfort with outbound candidate searches.
- Automation skills (SOP creation, AI tools, workflow systemization).
- Experience with People Ops tasks such as onboarding or documentation.
- Prior experience coordinating distributed teams or global schedules.
Technical Stack
- Communication: Gmail, Slack, Zoom
- Productivity: Google Calendar, Google Docs, Google Sheets, Notion
- Recruiting: ATS platforms, LinkedIn Recruiter, sourcing tools
- Automation: Zapier, task managers, workflow platforms, AI assistants
Benefits & Compensation
- Competitive salary based on experience and portfolio quality.
- Performance-based bonus tied to creative quality and timely project delivery.
- Fully remote work—work from anywhere.
- Long-term opportunity for creative growth, leading major campaigns or projects.
- Generous PTO in accordance with company policy.
- HMO coverage after 3 months for full-time employees based in the Philippines.
- Direct mentorship from international industry experts.
- Ongoing access to learning and development resources.
Work Mode
This is a fully remote, global role. We are open to candidates in the Philippines, LATAM (Mexico, Colombia, Brazil, Argentina), and other remote regions with strong English communication and role-relevant experience.
Pearl Talent is an equal opportunity employer.
