Staff4Me is hiring an Executive Assistant (WFH) to provide direct support to a tech entrepreneur, author, and venture capitalist. This full-time, remote role blends high-level executive support with project execution and systems thinking, offering direct exposure to venture capital, public speaking, content creation, and high-growth business building.
What You'll Do
- Own and optimize a fast-moving, ever-changing calendar—balancing speaking engagements, board meetings, venture-related work, and media opportunities.
- Book and manage complex travel across time zones with precision and proactive thinking.
- Field inbound communications, prioritize what matters, and ensure nothing slips through the cracks.
- Draft correspondence, prepare briefing materials, and support day-to-day execution at the highest level.
- Lead and support business and personal special projects from start to finish—bringing structure, follow-through, and calm to the chaos.
- Build and maintain streamlined workflows, leveraging tech and tools.
- Proactively identify opportunities to increase efficiency and give time back to the executive.
- Provide behind-the-scenes support for high-level meetings, including board meetings, investor discussions, keynote prep, and venture-related engagements.
- Track follow-ups, action items, and deliverables that arise from strategic conversations—and ensure they’re executed with excellence.
- Help translate ideas into structured plans and next steps, enabling faster decisions and greater momentum across ventures.
- Act as an extension of the executive in managing critical priorities and building capacity for high-impact work.
- Help manage office systems, digital filing, and administrative workflows.
- Support HR and finance processes, including vendor coordination, expense reports, and onboarding.
- Coordinate logistics for events, team meetings, and offsites.
What We're Looking For
- 2–5 years of experience in executive support, operations, or chief-of-staff-like roles.
- Strong capability in modern productivity and communication tools.
- Excellent verbal and written communication, discretion, and time management.
- Proven ability to handle ambiguity and juggle competing priorities with grace.
- Extremely detail-oriented with excellent precision follow-through.
- A natural systems thinker who can break down complexity into elegant execution.
- Curious, tech-savvy, and deeply comfortable with modern productivity tools and automation—including using AI to increase efficiency.
- Hungry to learn, humble in your approach, and motivated by growth.
- A no-task-too-small attitude and the ability to thrive in high-energy, fast-moving environments.
Nice to Have
- Experience in startups, venture capital, media, or other fast-paced environments.
Technical Stack
- Google Workspace
- HubSpot
- Slack
Team & Environment
You will report directly to Josh Linkner. Our culture thrives in fast-paced environments, loves to bring structure to complexity, and is excited to be embedded at the center of innovation, entrepreneurship, and thought leadership.
Work Mode
This is a fully remote position.
