Philips is hiring an Executive Assistant to provide comprehensive support to the Global VP and GM of Ultrasound Services & Solutions. You will be a key administrative partner, managing a demanding schedule, coordinating complex travel, and supporting the Ultrasound Services leadership team in our Cambridge, MA location.

What You'll Do

Handle comprehensive and complex calendar management for the Global Ultrasound Services & Solutions Leader.
Conduct meeting preparations and organize complex, detailed visa and travel arrangements.
Plan and organize leadership meetings, off-sites, and customer visits, including detailed logistics.
Provide administrative support for Ultrasound Services meetings and Enterprise Champion business meetings.
Provide administrative support for budget tracking, purchase orders, and manage expense reporting and travel booking in Concur.
Deliver the full range of administrative tasks, which could involve a high level of responsibility and confidential matters.
Communicate with the Services Leadership team as necessary.
Work with the Global Service Leaders' Executive Assistant team to coordinate regular Service Leaders Meetings.
Work with the Remote-Digital Services Enterprise Leadership team to coordinate regular Remote-Digital Services Meetings.

What We're Looking For

5+ years of work experience as an Executive or Management Assistant in a fast-paced, dynamic, international environment.
Strong attention to detail and ability to learn the landscape to lead when necessary.
Experience as an exceptional editor for communications.
Exceptional verbal and written communication skills in English.
Demonstrated track record of proactivity and willingness to take initiative.
Ability to set priorities under high pressure and resolve problems independently.
A natural assertive attitude and strong communication, organization and planning skills.
Strong skills in Outlook calendar and mail management.
Associate’s degree.
Available in the Cambridge office for at least 3 days a week.
Flexible, able to multitask and work with tight deadlines.
Both a team and independent worker, easily connecting to others and building a network.
Ability to work with all levels in the organization.
Discrete, structured, and accurate with full-time support availability.
US work authorization.
Reside in or within commuting distance to Cambridge, MA.

Nice to Have

Bachelor’s degree in a related field.
Experience as an Executive Assistant in a large international company.

Technical Stack

Outlook
Concur

Team & Environment

You will be a member of the team of Executive Assistants that supports the Ultrasound Management team, reporting directly to the Global VP and GM of Ultrasound Services & Solutions. You will work with a strong Leadership Team that reports directly to the Services Leader.