D2B is seeking an Executive Assistant to the Co-Founders to provide high-level executive, operational, and property-related support from an offshore location. This remote role supports a complex, multi-entity group operating across Australia and New Zealand, with a focus on property, finance, and investment activities.
What You'll Do
- Act as a trusted Executive Assistant and gatekeeper for the Co-Founders’ time and priorities.
- Proactively manage complex calendars across time zones.
- Coordinate meetings with banks, lawyers, accountants, consultants, and senior executives.
- Prepare agendas, meeting briefs, summaries, and action trackers.
- Draft and manage executive correspondence and internal communications.
- Provide administrative and coordination support using Re-Leased property management software.
- Assist with maintaining accurate tenant, lease, and property records in Re-Leased.
- Upload, organise, and manage lease documents, notices, and property correspondence.
- Maintain structured and audit-ready property filing systems across Re-Leased, SharePoint, OneDrive, and Google Drive.
- Support preparation of property reports and data collation.
- Assist with arrears follow-up tracking and documentation (administrative support only).
- Prepare first drafts of board papers, internal reports, and presentations.
- Track follow-ups, approvals, and deadlines across multiple entities and projects.
- Support property, banking, and investment documentation workflows.
- Maintain high standards of document control, versioning, and filing discipline.
- Use AI tools (e.g. ChatGPT) to assist with drafting communications, summarising reports, and supporting research.
- Contribute to continuous improvement in efficiency through digital tools and automation.
- Handle commercially sensitive, legal, and strategic information with absolute confidentiality.
- Maintain professional standards consistent with senior executive support.
- Communicate effectively with internal and external stakeholders.
What We're Looking For
- Minimum 5 years’ experience as an Executive Assistant supporting founders, CEOs, or senior executives.
- Proven experience working with Australia and/or New Zealand businesses.
- Exposure to property, finance, investment, or professional services environments.
- Demonstrated ability to operate remotely with minimal supervision.
- Excellent written and spoken English.
- Highly organised with strong attention to detail.
- Proactive, reliable, and outcome-focused.
- Strong digital discipline and filing accuracy.
- Calm under pressure and responsive across time zones.
- Trusted with confidential executive and property matters.
Nice to Have
- Prior experience with Re-Leased or similar property management systems.
Technical Stack
- Re-Leased, Microsoft Outlook, Microsoft Teams, Microsoft Word, Microsoft Excel, Microsoft PowerPoint
- SharePoint, OneDrive, Google Drive
- PDF editing and document management tools
- AI tools (e.g. ChatGPT)
Team & Environment
You will directly support the Co-Founders.
Benefits & Compensation
- Monthly salary: PHP 70,000 - PHP 110,000
Work Mode
This is a fully remote, global position.
D2B is an equal opportunity employer.
