Lola Blankets is looking for an Executive Assistant to the CEO to serve as a trusted partner in a growing software company. You will be central to managing executive operations, optimizing calendars, coordinating board engagement, and planning key company events, directly supporting the CEO and leadership team.
What You'll Do
- Serve as a trusted partner to the CEO, managing calendars, meetings, travel, and communications.
- Coordinate scheduling and logistics for the leadership team as needed, including quarterly offsites.
- Prepare meeting materials, agendas, notes, and follow-ups.
- Help prioritize incoming requests and ensure critical items are handled efficiently.
- Act as a point of contact between the CEO, internal teams, and external partners.
- Track action items, deadlines, and key initiatives to help leadership stay aligned.
- Assist with internal communications and documentation.
- Support special projects and ad-hoc initiatives as needed.
- Help improve internal processes and workflows as the company grows.
- Plan and execute company offsites, leadership retreats, and internal events (virtual and in-person).
- Manage logistics including venues, travel, lodging, agendas, vendors, catering, and budgets.
- Partner with leaders to design agendas that support team alignment and company goals.
- Ensure events run smoothly from planning through execution and follow-up.
- Maintain timelines, checklists, and post-event retrospectives.
What We're Looking For
- 5+ years of experience as an Executive Assistant, Operations Coordinator, or similar role.
- Experience supporting senior executives, ideally in a startup or small company environment.
- Strong organizational and time-management skills with exceptional attention to detail.
- Excellent written and verbal communication skills.
- Proven ability to handle confidential information with discretion.
- Comfort juggling multiple priorities and shifting deadlines.
Nice to Have
- Experience in a software or technology company.
- Event planning or offsite/retreat planning experience.
- Familiarity with tools such as Google Workspace, Slack, Zoom, Notion, Asana, or similar.
- Experience working with distributed or hybrid teams.
Team & Environment
You will report directly to the CEO in a fully distributed company that values a ‘one team’ mentality, collaboration, and ownership.
Benefits & Compensation
- Compensation: $65,000 - $80,000 USD
- Equity for Full-Time Employees
- 401K Match
- Flexible PTO, generous sick time policy
- Comprehensive Health Plans with generous employer contributions
- 100% Company-paid Short Term/Long Term Disability and Life Insurance
- Company HSA Contribution: $100-$200 per month based on tier
- $25 per month Lifestyle Spending Account
- Internet Reimbursement - $50/month
- $500 Home office stipend
- $10k Adoption Benefit
- Comprehensive Family Planning Covered on Meritian Medical Plan
Work Mode
This is a fully distributed role for remote employees globally. Note: We currently do not hire in California or the New York metro area.
We are committed to an inclusive and diverse company. Automox is an equal opportunity employer. We do not discriminate based on race, color, ethnicity, ancestry, national origin, religion, sex, gender, gender identity, gender expression, sexual orientation, age, disability, veteran status, genetic information, marital status, or any legally protected status.
