Responsibilities
- Run the invoicing cycle and monthly payroll process
- Prepare and send client and employee contracts from existing templates
- Handle payment follow-ups
- Manage inbox and Slack, triage what needs the founder's attention vs. what doesn't
- Manage the calendar: book calls, protect focus time, keep things organized
- Daily and weekly check-ins to keep everything on track
- Source and screen candidates against a role description
- Manage the hiring pipeline and schedule interviews
- Prepare onboarding documentation
- Travel planning and logistics
- Personal appointments and errands where useful
- Following up on what matters so nothing falls through
Requirements
- Experience in Executive Assistance, HR/Recruiting, or Operations administration
- Highly organized, comfortable with detail and repetition
- Confident with ClickUp and Google Sheets (or a fast learner)
- Clear written and spoken English
- Trustworthy with sensitive information, financial, hiring-related, and personal
- Reliable and consistent, someone who does what they say they'll do, on time, without being reminded
Work Arrangement
Remote (Worldwide) — Remote
Additional Information
- Remote full-time from day one
- Strong written and spoken English required
- Compensation: $1,000–$1,500/month, based on experience and performance
- Submit your application through the official link only. Applications sent via DM or email will not be considered.
