This is a high-trust, founder-facing Executive Assistant role at Hunt St, supporting an entrepreneur managing ventures in luxury retail, real estate development, and strategic investments. The ideal candidate will bring exceptional organisation and proactivity to create structure from fast-changing, high-volume workflows across business and select personal matters.

What You'll Do

Manage calendar, meetings, reminders, and scheduling
Manage inboxes, flag priorities, and draft replies
Track tasks, follow-ups, deadlines, and loose ends without needing repeated reminders
Convert rough voice notes, WhatsApp messages, and unstructured instructions into clean action lists and next steps
Coordinate with staff, suppliers, service providers, and external contacts
Prepare daily and weekly summaries of what is pending, completed, urgent, and blocked
Help organize business and personal admin
Assist with travel planning, appointments, bookings, and coordination where required
Prepare clean reports, trackers, and dashboards
Chase people and keep matters moving
Support the founder in maintaining structure, accountability, and execution consistency
Use AI tools intelligently to improve speed, organisation, drafting, summaries, and productivity
Use AI tools such as ChatGPT intelligently to help draft, redraft, improve, summarise, and analyse correspondence and documents
Read AI-generated drafts carefully, edit them properly, add or remove points, change tone or strategy where required, and keep refining them until the desired objective is achieved
Assist with drafting formal letters, negotiation responses, and structured communications based on the outcome required
Connect the dots across different facts, messages, and documents rather than simply following instructions mechanically
Support negotiation processes by understanding the commercial objective, using AI to test different approaches, and helping prepare stronger responses
Review letters, agreements, and other documents and understand their structure, key issues, and intended outcome

What We're Looking For

Highly organised
Proactive
Calm under pressure
Excellent with follow-up
Able to create structure from a high-volume, fast-changing workflow
Must be able to manage execution, communication, reminders, priorities, and day-to-day coordination

Nice to Have

Genuine expertise in using AI for Executive Assistant work

Technical Stack

AI tools
ChatGPT

Team & Environment

Reporting directly to the Founder

Benefits & Compensation

100% remote work
Work from home
Flexibility in how you manage your time as a contractor

Compensation: $1,500 AUD - $1,800 AUD / Monthly, or $2,000 - $2,500 AUD for candidates with genuine expertise in using AI for Executive Assistant work.

Work Mode

Based in the Philippines
Flexibility in how you manage your time as a contractor, but expected to align with AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration

We are an equal opportunity employer and welcome applications from all backgrounds and experiences.