Visit.org is looking for an Executive Assistant to serve as a key operational partner to the CEO. In this remote contract role based in Mexico and working EST hours, you will coordinate meetings, communications, and executive workflows to help drive our mission forward.
What You'll Do
- Manage and maintain the CEO’s calendar, including scheduling internal and external meetings across multiple time zones.
- Prioritize and resolve scheduling conflicts, ensuring optimal use of the CEO’s time.
- Prepare and distribute meeting agendas and relevant materials.
- Plan and coordinate complex domestic and international travel, including flights, accommodations, ground transportation, visas, and itineraries.
- Provide detailed travel packs with all required documents and confirmations.
- Monitor and adjust travel plans proactively in response to changes.
- Prepare briefing documents, presentations, and reports ahead of key meetings.
- Take detailed meeting notes and track action items for follow-up.
- Manage expense reports, reimbursements, and corporate credit card reconciliations.
- Draft and proofread emails, memos, and other business correspondence.
- Maintain the confidentiality of sensitive company and personal information.
- Assist with special projects, events, and initiatives as requested.
- Coordinate with other departments to support priorities.
What We're Looking For
- 10+ years of experience as an Executive Assistant, Personal Assistant, or similar administrative role supporting senior executives.
- Fluent in English, written and spoken required.
- Proficiency in Google Workspace.
- Familiarity with scheduling platforms, e.g., Calendly, Zoom, Teams, and travel booking tools.
- Exceptional organizational and time-management skills with the ability to prioritize tasks effectively.
- Strong interpersonal skills and professional presence.
- High level of discretion and ability to handle confidential information.
- Problem-solving mindset and ability to work independently under pressure.
- Experience working in a fast-paced startup environment.
- Passion for our mission and the desire to make an impact in the world through technology.
Nice to Have
- Bachelor’s degree preferred in Business Administration, Communications, or related field, or equivalent professional experience.
Technical Stack
- Google Workspace
- Calendly
- Zoom
- Teams
Team & Environment
You will be part of a remote, purpose-driven startup environment, reporting directly to the CEO.
Benefits & Compensation
- Competitive salary
- Mission-aligned company events/volunteering
- Inclusive, exciting start-up culture
- Accelerated career & personal growth
- Culture Club and more
Work Mode
This is a remote, contract role requiring the candidate to be based in Mexico and work Eastern Standard Time (EST) hours.
Visit.org is an equal opportunity employer.
