Visit.org is looking for an Executive Assistant to provide comprehensive, high-level support to our CEO from a remote location in Mexico. This role is a key operational partnership, overseeing executive workflows, communications, and scheduling within our dynamic startup environment.
What You'll Do
- Manage and maintain the CEO’s calendar, including scheduling internal and external meetings across multiple time zones.
- Prioritize and resolve scheduling conflicts, ensuring optimal use of the CEO’s time.
- Prepare and distribute meeting agendas and relevant materials.
- Plan and coordinate complex domestic and international travel, including flights, accommodations, ground transportation, visas, and itineraries.
- Provide detailed travel packs with all required documents and confirmations.
- Monitor and adjust travel plans proactively in response to changes.
- Prepare briefing documents, presentations, and reports ahead of key meetings.
- Take detailed meeting notes and track action items for follow-up.
- Manage expense reports, reimbursements, and corporate credit card reconciliations.
- Draft and proofread emails, memos, and other business correspondence.
- Maintain the confidentiality of sensitive company and personal information.
- Assist with special projects, events, and initiatives as requested.
- Coordinate with other departments to support priorities.
What We're Looking For
- 10+ years of experience as an Executive Assistant, Personal Assistant, or similar administrative role supporting senior executives.
- Fluent in English, written and spoken required.
- Proficiency in Google Workspace.
- Familiarity with scheduling platforms, e.g., Calendly, Zoom, Teams, and travel booking tools.
- Exceptional organizational and time-management skills with the ability to prioritize tasks effectively.
- Strong interpersonal skills and professional presence.
- High level of discretion and ability to handle confidential information.
- Problem-solving mindset and ability to work independently under pressure.
- Experience working in a fast-paced startup environment.
- Passion for our mission and the desire to make an impact in the world through technology.
Nice to Have
- Bachelor’s degree preferred in Business Administration, Communications, or related field, or equivalent professional experience.
Technical Stack
- Google Workspace
- Calendly
- Zoom
- Teams
Team & Environment
You will be part of a fully remote team, reporting directly to and supporting the CEO.
Benefits & Compensation
- Competitive salary
- Mission-aligned company events and volunteering
- Inclusive, exciting start-up culture
- Accelerated career and personal growth
- Culture Club and more
Work Mode
This is a remote position requiring you to be located in Mexico.
Visit.org is an equal opportunity employer.
