McKesson Corporation is hiring a remote Executive Assistant to provide primary administrative and operational support to two Vice Presidents, with minimal support for additional leaders as needed. This role demands high organization and sound judgment to manage complex calendars and communications across two distinct Microsoft O365 environments.
What You'll Do
- Provide primary administrative and operational support to two Vice Presidents, serving as the main point of contact for calendar, email, travel, and support needs.
- Provide secondary support to 2–3 additional Vice Presidents, focusing on travel coordination, expense reporting, and minor administrative assistance.
- Manage highly sensitive matters with a high level of confidentiality and discretion.
- Own and manage VPs’ calendars and inboxes across two separate Microsoft O365 environments, ensuring accuracy and prioritization.
- Toggle seamlessly between distinct O365 tenants to coordinate meetings, respond to emails, and manage scheduling conflicts.
- Sustain complex daily calendars, including internal meetings, external meetings, and cross‑organizational coordination.
- Proactively screen, triage, and manage emails across multiple inboxes; respond independently where appropriate.
- Prepare Word, Excel, and PowerPoint presentations, agendas, reports, and special projects.
- Arrange complex travel and prepare expense reports in accordance with company policy.
- Draft and prepare correspondence for internal and external stakeholders.
- Conserve VPs’ time by reading, researching, and collecting information in advance of meetings.
- Organize and reconcile complex schedules, resolving conflicts proactively.
- Complete ad hoc projects as assigned, including offsite meetings and special initiatives.
- Represent the company and VPs professionally through strong follow‑through and sound judgment.
- Be responsive to emails, texts, and phone calls; availability outside of normal business hours may be required during travel.
- Use discretion, confidentiality, and good judgment when handling VP‑level matters.
- Provide general assistance to visitors and support office‑based needs.
What We're Looking For
- Typically requires 6+ years of related experience.
- Demonstrated experience managing high‑volume email and complex calendars in Microsoft Outlook.
- Advanced proficiency in Microsoft O365 (Outlook, Word, Excel, PowerPoint), including managing multiple accounts or tenants.
- Advanced proficiency in Concur with prior experience supporting travel and expense management.
- Strong written and verbal communication skills; ability to communicate professionally at all levels.
- Ability to function well in a fast‑paced environment and manage competing priorities.
- Flexible hours as dictated by business needs for projects, meetings, and travel.
Nice to Have
- East Coast location preferred.
- Strong business sense with the ability to assess priorities and make sound judgment calls.
- Commitment to excellence and consistently high standards of work.
- Excellent communicator able to interact confidently and professionally with leaders at all levels.
- Demonstrated ability to work with highly sensitive and confidential information.
- Team‑oriented approach with a strong service mindset.
- Ability to think proactively, solve problems creatively, and act with urgency.
Technical Stack
- Microsoft O365 (Outlook, Word, Excel, PowerPoint)
- Concur
Team & Environment
You will support two Vice Presidents primarily, with minimal support for 2–3 other Vice Presidents as needed.
Benefits & Compensation
- Compensation: 30.29 - 40.38 - 50.48 USD Hourly with 5% MIP.
Work Mode
This is a fully remote position.
McKesson provides equal employment opportunities to applicants and employees, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other legally protected category.
