Keller Executive Search is looking for an Executive Assistant to provide proactive, high-level support to senior executives at our global executive search firm. In this remote role, you will be central to streamlining operations and driving success by managing complex logistics, handling confidential information, and liaising with high-profile clients and candidates.
What You'll Do
- Manage complex executive calendars, prioritize meetings, and handle confidential travel logistics.
- Draft, edit, and prepare high-level correspondence, executive reports, and strategic presentations.
- Oversee document management, including sensitive client files and project tracking.
- Perform in-depth research for executive decisions, candidate profiles, and market insights.
- Coordinate with internal teams on ad-hoc projects and executive initiatives.
- Liaise with high-profile clients and candidates, ensuring polished and professional interactions.
- Plan and execute executive events, board meetings, and leadership workshops.
What We're Looking For
- Proven experience as an Executive Assistant or in a senior administrative role.
- Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and tools like Google Workspace.
- Exceptional organizational and multitasking skills in fast-paced environments.
- Superior written and verbal communication abilities.
- Discretion in handling confidential and sensitive information.
- Keen attention to detail with a commitment to accuracy.
- Ability to operate independently while collaborating effectively in teams.
- Adaptable mindset for dynamic priorities.
Technical Stack
- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Google Workspace
Team & Environment
You will join a friendly, collaborative U.S.-based team within a flat management structure that provides direct access to decision-makers.
Benefits & Compensation
- Annual compensation of 131,000–173,000 CAD.
- Comprehensive health insurance (medical, dental, and vision).
- Paid Time Off (PTO) including vacation, holidays, and personal days.
- Paid Sick Leave.
- Significant opportunities for professional growth, skill development, and career advancement.
- Supportive, inclusive, and diverse work environment valuing collaboration and innovation.
Work Mode
This is a fully remote position.
Keller Executive Search is an Equal Opportunity Employer providing consideration without discrimination based on race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, disability, or pardoned conviction.
