Pearl Talent is looking for an Executive Assistant & Operations Generalist (Consulting) to act as a trusted right-hand partner supporting both business operations and personal logistics. You will work directly with the founder of a lean, entrepreneurial team, blending executive support, operational coordination, contractor management, and social media execution to ensure priorities move forward efficiently.
What You'll Do
- Personal & Lifestyle Operations (35%): Conduct research and coordinate personal and occasional client-related travel. Manage personal logistics including service providers, vendors, and household services.
- Contractor Recruitment & Coordination (25%): Source contractors through freelance marketplaces. Review applicants and prepare shortlists of qualified candidates.
- Task & Project Management (25%): Coordinate operational tasks across multiple initiatives to ensure timely completion. Track project progress and maintain visibility on timelines and deliverables.
- Social Media Coordination (10%): Coordinate LinkedIn content planning, scheduling, and posting. Maintain a structured content calendar and ensure consistent publication cadence.
- Administrative & Systems Organization (5%): Maintain organized file structures and documentation systems. Perform operational cleanup tasks to improve workflow efficiency.
What We're Looking For
- 3+ years of experience supporting a founder, executive, or small business operator in a fast-paced environment.
- Demonstrated ability to manage social media strategically, particularly on professional platforms such as LinkedIn.
- Proven experience coordinating operational tasks, projects, or initiatives across multiple priorities.
- Strong ownership mindset with a highly proactive and execution-oriented work style.
- Excellent written and verbal English communication skills with the ability to provide consistent updates and clear documentation.
- Experience sourcing, screening, or coordinating contractors or freelancers through online marketplaces.
- Strong organizational and prioritization skills with the ability to independently manage multiple workstreams.
- Ability to work independently with minimal supervision while consistently driving tasks forward to completion.
- High reliability and accountability, with a track record of delivering consistent, high-quality work.
Nice to Have
- Experience working in startups, consulting firms, or small entrepreneurial teams.
- Familiarity with freelance marketplaces such as Upwork or Fiverr.
- Experience coordinating LinkedIn content or social media operations.
- Exposure to operational workflow tools or task management systems.
- Experience using AI tools to improve productivity and research efficiency.
Technical Stack
- Google Workspace, Calendly or Cal.com, Google Sheets
- Upwork, Fiverr
- AI note-taking tools, Claude or other AI writing assistants
Team & Environment
You will join a lean and entrepreneurial team and act as a trusted right-hand partner to the founder, reporting directly to them. The culture is a fast-paced startup environment where flexibility, ownership, and resourcefulness are highly valued.
Benefits & Compensation
- Remote Work: Fully remote — work from anywhere
- Generous PTO: In accordance with company policy
- Direct Mentorship: Access to global industry leaders
- Learning & Development: Continuous growth resources
- Global Networking: Work with international teams
- Competitive Salary: Based on experience and skills
Work Mode
This is a fully remote position open to candidates in LATAM and South Africa.
Pearl Talent is an equal opportunity employer.
