ScholarshipOwl is looking for an Executive Assistant & Operational Partner to take full ownership of the CEO’s operational day-to-day. This high-impact role serves as a bridge between the CEO’s vision and administrative execution, directly driving operational efficiency in a mission-driven company building technology to help students unlock education opportunities.
What You'll Do
- Act as the primary gatekeeper for communications, filter noise, route issues, and draft responses on the CEO's behalf.
- Manage a complex, multi-time zone calendar with a focus on protecting deep work blocks and ensuring every meeting has a clear agenda.
- Handle all travel arrangements with a focus on zero-friction execution.
- Manage the collection of paperwork, signatures, and board-level documentation with 100% accuracy.
- Brief the CEO before high-stakes meetings and synthesize post-meeting notes into actionable trackers in Notion.
- Serve as a polite but firm filter for internal and external requests, resolving what you can independently.
- Use Notion and Google Workspace to build trackers and summarize complex project statuses into concise briefings.
What We're Looking For
- An ownership mindset, taking responsibility for outcomes and finding the missing piece before being asked.
- Analytical and logical thinking, with a value for high signal-to-noise communication and data-driven reasoning.
- A scrappy and proactive approach, identifying chaos and building processes to fix it without a roadmap.
- Appetite for ambiguity and the ability to make high-quality decisions without constant input.
- Multicultural awareness and comfort working in a remote, global environment with diverse communication styles.
- Expert proficiency in Google Workspace (Calendar, Drive, Sheets) and Notion.
Technical Stack
- Google Workspace
- Notion
Team & Environment
You will report directly to the CEO, serving as the primary driver of their operational efficiency.
Benefits & Compensation
- Unlimited PTO
- A home office budget of $200/month
- A continuous learning culture supporting curiosity, experimentation, and growth into more strategic roles.
Work Mode
This is a global, remote position operating in a highly distributed environment.
ScholarshipOwl is an equal opportunity employer.
