Health Diplomacy Alliance is hiring an Executive Assistant & Governance Officer to the CEO

Health Diplomacy Alliance is hiring a Executive Assistant & Governance Officer to the CEO. This full-time, remote position provides high-level executive support and contributes to governance and HR processes for a Europe-based not-for-profit organisation. You will coordinate across senior leadership, internal teams, and external stakeholders to ensure the effective functioning of the CEO's office.

What You'll Do

• Manage and prioritise the ED/CEO’s agenda and meetings.
• Anticipate needs and prepare briefs, background notes, and files in advance.
• Coordinate meetings, events, and missions with internal teams and external stakeholders.
• Consolidate discussion points and technical inputs across teams.
• Prepare presentations for governance bodies, internal committees, and financial stakeholders.
• Draft, edit, and format correspondence, briefing notes, minutes, and formal communications in French and English.
• Prepare documentation and coordinate logistics for governance and board meetings.
• Maintain governance records and track decisions and action points.
• Support HR administration, including recruitment coordination, onboarding, offboarding, and confidential personnel files.
• Contribute to HR reporting and internal or governance-related meetings and events.
• Maintain and update contact and stakeholder databases.
• Manage information systems and document repositories.
• Handle correspondence, expense claims, travel planning, and logistical coordination.
• Publish and schedule social media content and monitor basic performance indicators.
• Provide ad hoc support to support the effective functioning of the ED/CEO’s office.

What We're Looking For

• Proven experience in executive and administrative assistance at a senior level.
• Experience preparing and managing expense reports and supporting executive workflows.
• Strong written and verbal communication skills for interaction with internal and external stakeholders.
• Excellent organisational skills with the ability to manage multiple priorities in a fast-moving environment.
• Strong working knowledge of office productivity tools and digital systems.
• Fluency in English and French.

Nice to Have

• Familiarity with governance processes or non-profit operations.
• Additional languages.

Technical Stack

• Salesforce or equivalent.
• Microsoft 365.
• SharePoint.

Team & Environment

You will support the CEO directly and coordinate across senior leadership, teams, and external stakeholders.

Benefits & Compensation

• Fully remote work with location flexibility.
• Paid public/bank holidays.
• Paid annual leave / vacation time.
• Direct exposure to senior leadership and governance processes.
• Meaningful work in a mission-driven, international organisation.

Work Mode

This is a fully remote position open to candidates based in Egypt, Ghana, Tunisia, or Nigeria.

Health Diplomacy Alliance is a mission-driven, international organisation. We are an equal opportunity employer.