Pearl Talent is hiring an Executive Assistant / Chief of Staff to join a dynamic team connecting talent with visionary founders. This hybrid role combines traditional executive support with significant operational ownership, including process management, CRM oversight, and end-to-end execution of deal workflows.
What You'll Do
- Manage scheduling, email flow, and calendar execution end-to-end for meeting and deal coordination.
- Track to-dos and proactively nudge leadership when items slip.
- Prepare pre-meeting agendas based on prior calls and context.
- Move AI-generated meeting notes into structured Google Drive folders.
- Set up and manage a CRM from scratch, including data hygiene and reminder systems.
- Own the setup and ongoing management of tech tools like Google Drive, Slack, and Asana/Notion.
- Maintain structured documentation, internal knowledge bases, and ensure information is consistently logged and accessible.
- Manage internal deal processes end-to-end, from intake through execution.
- Run workflows through the CRM, including reminders, memos, and follow-ups.
- Support scheduling and coordination with founders and external stakeholders.
- Own operational steps during deal execution to ensure nothing drops.
- Track LP relationships, including identifying LPs who can become customers.
- Draft professional, polished emails on behalf of leadership.
- Maintain consistent external follow-ups across deals and LP communications.
- Support preparation and drafting of quarterly LP updates.
- Categorize expenses and maintain light bookkeeping-style tracking.
- Support coordination around logistics, vendors, and operational execution.
- Identify workflow gaps and propose process improvements proactively.
What We're Looking For
- Proven experience in Executive Assistant or hybrid EA/Operations roles.
- Exceptional written English, especially professional email communication.
- Strong experience managing inboxes, calendars, and task prioritization.
- Comfort setting up CRMs, tools, and workflows from scratch.
- High autonomy, ownership mindset, and proactive execution style.
- Ability to manage deal-like, multi-step processes without losing detail.
Nice to Have
- Experience supporting investment, deal, or LP-facing environments.
- Familiarity with CRM tools like Attio, Notion, Asana, or similar systems.
- Experience drafting investor or stakeholder updates.
- Comfort working alongside AI tools for notes, drafting, and organization.
Technical Stack
- Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)
- CRM systems (platform-agnostic)
- Notion, Asana
- AI note-taking and drafting tools
- Spreadsheet-based tracking for operations or finance
Benefits & Compensation
- Competitive Salary: Based on experience and skills.
- Remote Work: Fully remote—work from anywhere.
- Performance Bonus: Based on data accuracy, reporting timeliness, and overall sales efficiency.
- Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting.
- Generous PTO: In accordance with company policy.
- Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees.
- Direct Mentorship: Guidance from international industry experts.
- Learning & Development: Ongoing access to resources for professional growth.
- Global Networking: Connect with professionals worldwide.
Work Mode
This is a fully remote position open to candidates in Mexico City (Mexico), Bogotá (Colombia), São Paulo (Brazil), Buenos Aires (Argentina), Honduras (Dominican Republic), and the Philippines.
Pearl Talent is an equal opportunity employer.
