Harris County is looking for an Executive Assistant III to provide high-level administrative and operational support for the Budget and Finance Division and the One For All Foundation. This role is critical for facilitating the smooth operation of financial administrative processes and requires advanced organizational ability and independent judgment.
What You'll Do
- Manage complex executive calendars, meeting schedules, and staff activities for the CFO, Finance Director, and Procurement Director.
- Prepare agendas, briefing materials, meeting minutes, and follow-up actions for the Budget and Finance Division and the One For All Foundation.
- Draft and distribute professional correspondence while maintaining strict confidentiality.
- Ensure timely routing of information to leadership and serve as a key point of contact for the Division.
- Prepare and maintain forms and the SharePoint page to facilitate OCRE policy and procedure compliance.
- Plan and manage staff wellness and connection events.
- Support with planning, registration, and expense reports for travel and training for the Budget and Finance management team.
- Manage, exercise judgment in orders, and authorize office supply purchases, business card requests, and office supply inventory tracking.
- Maintain and organize digital and physical filing systems for administrative and financial records.
- Manage the CFO check-in agenda for direct reports in Monday.com and collect KPI reporting for CFO review.
- Perform other duties as assigned.
What We're Looking For
- An Associate Degree in a relevant field and a minimum of five (5) years of executive administrative assistant experience, or a Bachelor’s Degree in a relevant field and a minimum of three (3) years of executive administrative assistant experience.
- At least two (2) years of experience in a government setting.
- Ability to maintain confidentiality and exercise sound judgment.
- Demonstrated advanced administrative practices in government or professional settings.
- Understanding of travel, purchasing, and administrative procedures.
- Ability to prepare written communication and documents and validate them for accuracy.
- Ability to coordinate with upper-level management, the Auditor’s Office, and other divisions within OCRE.
- Strong organizational, time-management, and multi-tasking skills.
- Ability to work effectively, efficiently, and independently with minimal supervision.
- Ability to prioritize competing deadlines and coordinate executive schedules.
- Intermediate proficiency in Microsoft 365, PeopleSoft, and Monday.com.
Technical Stack
- Microsoft 365
- PeopleSoft
- Monday.com
- SharePoint
Team & Environment
This role provides direct support for the Budget and Finance Division and the One For All Foundation.
Harris County is committed to becoming a national model for delivering responsive public service that utilizes inclusive, innovative, and collaborative approaches to improve the quality of life, advance equality of opportunity, and promote the fair treatment of all people.
Harris County is an Equal Opportunity Employer.
