Pearl Talent is hiring an Executive Assistant to act as the right hand for a client in a US-based mental health consultancy. You will remove administrative load and keep key operational processes moving, enabling the client to focus on high-impact consulting and clinical work. This role combines strategic assistance, personal project coordination, and operational support.
What You'll Do
- Cross-check bookkeeping entries and flag inconsistencies.
- Generate summary financial reports.
- Manage complex scheduling across clients, legal teams, and practitioners.
- Anticipate and resolve calendar conflicts in real time.
- Format legal and forensic documents for clarity and compliance.
- Proofread documents for grammar, structure, and citation accuracy (APA preferred).
- Run short accountability huddles and set reminders.
- Organize and prioritize the client’s task queue.
- Triage and respond to basic client inquiries via inbox.
- Flag urgent issues and ensure follow-ups are tracked.
- Execute SOPs for billing, reimbursements, and insurance workflows.
- Recommend process improvements.
- Build staff rosters and set up payroll.
- Track benefits usage, staff documentation, and credentialing.
- Book travel, hotel reservations, and personal appointments.
- Manage errands and personal administrative tasks.
What We're Looking For
- Highly organized, proactive, and self-managed.
- Experience with bookkeeping and cross-checking financial data (QuickBooks or similar).
- Excellent written communication, research, and proofreading skills.
- High discretion, trustworthiness, and HIPAA-level confidentiality awareness.
- Strong Microsoft Office proficiency (especially Excel, Outlook, and Word).
- Able to own and execute personal and business tasks without excessive handholding.
Nice to Have
- Background supporting clinical, forensic, legal, or healthcare professionals.
- Familiarity with billing cycles and credentialing, specifically in mental health clinics.
- Prior experience in legal proofing, APA citation formatting, or medical reports.
- Project management experience using Excel, Notion, or similar tools.
Technical Stack
- QuickBooks
- Microsoft Office (Excel, Outlook, Word)
- Notion
Benefits & Compensation
- Fully remote work with flexible hours
- 15 days PTO annually
- U.S. holiday calendar
- Access to executive coaching and professional growth resources
- Fully managed payroll, HR, and compliance
- Competitive salary
Work Mode
This is a fully remote position open to candidates in the Philippines, Africa, and Latin America.
Pearl Talent focuses on placing candidates with founders who prioritize long-term team success and provides community-driven benefits like an annual retreat.
