National University is looking for an Executive Assistant and Project Manager to provide high-level administrative, project, and operational support to the Senior Vice President, Chief Human Resources Officer (SVP, CHRO) and the Human Resources team. This multifaceted role is responsible for managing complex projects, ensuring effective communication, and supporting the strategic objectives of the department.
What You'll Do
- Deliver comprehensive executive assistance to the SVP, CHRO, supporting calendar management, meeting coordination, travel arrangements, and internal and external communication.
- Serve as a trusted point of contact for the internal and external university community.
- Lead, coordinate, and support HR-related projects, overseeing timelines, deliverables, and cross-functional collaboration.
- Organize and manage the Board of Trustees’ Executive Committee compensation review for key employees as well as the HR Policy Manual annually.
- Support the HR Advisory Committee and Whole Human Council.
- Prepare monthly and quarterly operating reports, quarterly presentations for the Board of Trustees, and ad-hoc presentations and reports.
- Draft, review, gain leadership approval, and disseminate internal communications.
- Facilitate and supply HR content to various communication channels such as leadership toolkit, HR Remote, Community Hall, and intranet.
- Develop, maintain, and update the HR SharePoint site.
- Handle invoicing submittal and reviews and perform SVP, CHRO credit card reconciliation.
- Manage Agiloft contracting and management.
- Provide event management support for HR and university events, including calendaring and budgeting.
What We're Looking For
- A Bachelor’s Degree (or equivalent combined experience and education) in Business Administration or equivalent.
- Four (4) years of relevant experience; or, an equivalent combination of education and experience.
- A high degree of professionalism, confidentiality, initiative, tact, and independent judgment.
- Proven ability to maintain strict confidentiality while demonstrating tact and using independent judgment to manage confidential information.
- Proactive and resourceful nature to anticipate the needs of the SVP, CHRO before they arise.
- Excellent verbal and written professional communication skills.
- Exceptional organizational and time management skills with strong attention to detail and accuracy.
- Ability to work independently, prioritize work effectively within established deadlines, and quickly respond to changing needs.
- Cognitive Agility: the ability to quickly shift priorities, adapt to new information, and apply sound judgment.
- Decisiveness and Judgment: Makes timely, well-informed decisions by evaluating alternatives.
- Drive for Results: Consistently pursues and achieves challenging goals aligned with organizational objectives.
- Collaboration and Outreach: Fosters a collaborative work environment by seeking input and building strong relationships.
- Resilience: Maintains composure and effectiveness amidst changing priorities or stressful situations.
Nice to Have
- A Bachelor’s Degree in Business Administration or equivalent preferred.
- Work experience in higher education.
- Human Resources experience.
Technical Stack
- SharePoint
- Agiloft
Team & Environment
You will support the Senior Vice President, Chief Human Resources Officer (SVP, CHRO) and the Human Resources team, reporting directly to the SVP, CHRO.
Benefits & Compensation
- Comprehensive well-being benefits for you and your family.
- Salary Range: $62,579.00 - $84,480.00.
Work Mode
This is a remote position open to candidates located anywhere in the USA.
National University (NU) is proud to be an equal opportunity employer and does not discriminate against any employee or applicant per applicable federal, state and local laws.
