Paradromics Inc. is looking for an Executive Assistant to provide comprehensive administrative and operational support to our CEO and executive leadership team. You will ensure smooth coordination across projects, meetings, and communications in a fast-paced, mission-driven setting.
What You'll Do
- Provide comprehensive administrative support to the CEO and executive team, including calendar management, scheduling, and travel coordination.
- Prepare, edit, and manage executive correspondence, reports, and presentations.
- Coordinate internal and external meetings, ensuring agendas, materials, and logistics are in order.
- Serve as a liaison between executives and internal teams, ensuring effective communication and timely follow-up on action items.
- Maintain confidentiality and handle sensitive information with discretion.
- Assist in tracking key initiatives, project timelines, and deliverables to ensure organizational alignment.
- Support onboarding and communication for executive-level partners, clients, and stakeholders.
- Manage expense reports, purchase orders, and other administrative documentation.
- Contribute to process improvement and operational efficiency within the executive office.
What We're Looking For
- Bachelor’s degree in Business Administration, Communications, or a related field.
- 5+ years of experience supporting C-level executives in a fast-paced or technology-driven organization.
- Exceptional organizational and time management skills with strong attention to detail.
- Excellent written and verbal communication abilities.
- High proficiency in productivity tools such as Microsoft Office Suite, Google Workspace, and project management software.
- Ability to prioritize and handle multiple tasks simultaneously while maintaining accuracy and professionalism.
- Proven track record of maintaining confidentiality and exercising sound judgment.
Nice to Have
- Experience in biotechnology, healthcare, or emerging technology industries.
- Familiarity with remote collaboration tools such as Slack, Asana, or Notion.
- Strong interpersonal skills and a collaborative approach to problem-solving.
- Prior experience managing executive communications or board-level coordination.
Technical Stack
- Microsoft Office Suite
- Google Workspace
- Project management software
- Slack
- Asana
- Notion
Team & Environment
You will provide direct support to the CEO and executive leadership team.
Benefits & Compensation
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Work From Home
Work Mode
This is a remote-first position. Candidates should be based in or near Austin, Texas.
Paradromics Inc. is an equal opportunity employer.
