The Rippel Foundation is hiring an Executive Assistant to provide strategic and proactive operational support to the CEO. You will play a key role in the effective functioning of the organization’s operations and team culture, serving as a trusted partner and key representative.
What You'll Do
- Provide strategic management and protection of the CEO’s time and schedule, anticipating needs and navigating a dynamic calendar.
- Coordinate seamless travel logistics, including arrangements, detailed itineraries, and expense reports for the CEO.
- Manage the CEO’s calendar with sound judgment and a humane, people-centered approach.
- Ensure the CEO is prepared for meetings by gathering materials, conducting light research, and anticipating workflow needs.
- Track and log CEO engagements in the CRM and ensure timely follow-up on critical next steps.
- Partner with the CEO and SVP to provide full service support to the Board of Trustees.
- Serve as the voice and face of Rippel in building critical relationships with diverse project partners, Board members, contractors, and funders.
- Coordinate and support all organization-wide and executive-sponsored meetings including Board, Senior Leadership Team, and All-Team meetings.
- Manage the logistics of monthly Board calls and quarterly in-person Board Meetings, coordinating scheduling, travel, facilities, technology, and materials.
- Oversee all logistical elements for high priority meetings, including venue selection, vendor management, and technology setup.
- Partner with the SVP to help implement team culture events and initiatives, fostering a supportive remote work environment.
- Act as a point of coordination and communication between the CEO and various teams and external partners.
- Manage the organization's master calendar, tracking all key dates, organizational deadlines, and team-wide events.
- Support the organization’s office move in 2026, assisting the Director of Business Operations with logistics, vendor coordination, and transition planning.
What We're Looking For
- 5+ years of relevant work experience in executive support within a nonprofit, foundation, or public agency setting.
- Demonstrated expertise in project management, logistics planning and effective calendar coordination for a senior executive.
- Excellent written and verbal communication, with the ability to represent the organization effectively to internal and external stakeholders.
- Experience working in a remote environment and successfully managing complex meetings and event logistics.
- A commitment to Rippel's mission of advancing equity and social justice.
Team & Environment
Reports to and works closely with the Senior Vice President, Strategy, Culture & Operations.
Benefits & Compensation
- Salary: $90,000-$100,000 annually
- Health insurance
- Dental insurance
- Vision insurance
- Basic life and long-term disability insurance
- 401(k)
- Generous paid time off, including paid family leave
Work Mode
This is a remote position.
Rippel prohibits discrimination and harassment based on characteristics, perceived or actual, protected by applicable federal, state, and local laws or ordinances in all employment practices.
