Hunt St is seeking an Executive Assistant to provide essential support for daily administration and finance operations. In this role, you will ensure systems are accurate and up to date, allowing management to focus on field work. The ideal candidate is highly organised, proactive, and skilled in modern business tools.

What You'll Do

Manage basic HR tracking and staff anniversary reminders.
Complete Xero reconciliations daily from 1 November to 30 June and weekly from 1 July to 31 October.
Update Xero purchase orders once per week.
Create and maintain a shared business calendar for all management staff.
Create invoices in ServiceM8 daily using uploaded job sheet photos and email Accounts once daily to confirm approval.
Manage Google email and calendar organisation.
Prepare weekly job completion summaries for each machine showing tonnes, hours, and chemical usage based on job sheets.
Manage chemical stock control and record each refill from headquarters with a photo of the batch number.
Place diesel orders once management approves, after the team reports levels below 2000 litres.
Prepare scheduled social media posts: Friday covers a weekly review of work completed and outcomes achieved; Monday and Wednesday follow agreed themes.
Assist with Facebook, Instagram, and email campaigns, keeping brand messaging consistent across all platforms.
Schedule jobs and update calendars.
Create, update, and organise SOP documents and videos.
Prepare and record invoices in ServiceM8.
Collate supplier invoices and prepare them for Xero.
Track client details and service history.
Update spreadsheets and internal registers.
Create forms and internal documents.
Follow up on overdue payments.
Keep Google Drive folders clean, logical, and correctly named.
Order supplies using Xero purchase orders when requested.