Visit.org is hiring a freelance Event Specialist to manage logistics and ensure flawless execution of in-person team-building social impact events in Viernheim, Germany. As the onsite Visit.org representative, you will be the face of the company, responsible for delivering an exceptional customer experience from setup through breakdown.
What You'll Do
- Join virtual planning meetings with all stakeholders before each event.
- Take full ownership of in-person events: manage on-site setup, execution, teardown, and cleaning.
- Act as the primary Visit.org representative, leader, and problem-solver during events.
- Align roles and responsibilities with the on-site team, including the host, nonprofit, venue, and corporate partner.
- Manage the guest check-in process, providing a warm and friendly welcome.
- Solve on-site issues such as missing supplies, late staff, or technology challenges.
- Escalate significant issues to the central Events Team as needed.
- Send consistent updates, photos, and videos to the Events Team throughout the event.
- Break down the event space, clean up, and repackage all materials for return shipment.
- Pack supplies, apply shipping labels, and load boxes for return to the distribution center.
What We're Looking For
- Fluency in English and strong communication skills.
- Must be based in Viernheim, Germany.
- Schedule flexibility and availability to work on a contract, per-event basis.
- Proven experience managing both complex, large-scale events and smaller, executive-level intimate events.
- A track record of executing high-quality events and raising the bar on content and customer experience.
- Resourcefulness, grace under pressure, and a solutions-oriented mindset in ambiguous situations.
- A quick thinker who can problem-solve on the fly.
- Self-starter who is organized and detail-oriented.
- A genuine love for building relationships and providing excellent customer service.
- Experience with group facilitation and managing group dynamics.
- Ability to work flexible hours, including nights and weekends.
- Willingness and eagerness to travel to various areas within the local region.
- Superb interpersonal and customer service skills, especially in fast-paced situations.
- Ability to wear many hats and take on varied tasks.
- Comfort being present and interacting with large crowds.
- Ability to lift, slide, and carry up to 30 lbs and stand for extended periods.
Benefits & Compensation
- Competitive hourly rate.
- The chance to do meaningful and impactful work.
- Opportunities to meet social impact-minded individuals.
- A chance to build your experience and resume.
- Potential for recurring freelance employment with Visit.org.
Work Mode
This is a local, on-site, freelance position in Viernheim, Germany. Work is scheduled on a per-event basis.
