Zillow Group is seeking an Event Coordinator to join the Sales Events & Brand Partnerships team. You will support the team with a variety of broker and Zillow-owned events, taking ownership for smaller events and providing project management support for larger ones.
What You'll Do
- Own coordination of smaller broker events end-to-end, managing all aspects from planning through execution
- Assist event leads on larger events by project managing workstreams across multiple events, tracking timelines and coordinating with cross-functional partners
- Order event needs including booth requirements, swag, event registration, lead capture tools, while managing vendor relationships and ensuring timely delivery
- Manage printing and shipping orders for event materials, ensuring accurate and on-time delivery to event locations
- Use templates to create event content and materials such as attendee communications, agendas, and speaker briefs
- Manage event timelines and budgets, tracking expenses and reconciling invoices to ensure events stay within budget parameters
- Coordinate with vendors including venue contacts, caterers, AV/tech partners, and production companies, building strong relationships that move work forward efficiently
- Provide clear, accurate direction to event attendees, speakers, and vendors both onsite and virtually, ensuring everyone knows where to be, when to arrive, and what's happening next
- Proactively and independently recap meetings and event debriefs for the broader team with minimal editing required
- Identify risks within owned workstreams such as timing conflicts, vendor dependencies, budget concerns, or capacity issues, and flag them early with proposed solutions
- Contribute ideas on event formats, logistics solutions, run-of-show adjustments, and experience elements that support event objectives and strategies
- Gather post-event feedback and compile reports on event success metrics, lessons learned, and process improvements
- Understand how event work supports broader company and brand goals including sales enablement, agent engagement, brand visibility, and partnership development
- Proactively flag areas or processes in need of improvement such as templates, checklists, or communication flows
What We're Looking For
- 2+ years professional experience in events, marketing, or creative agency roles
- Thrives working both independently and in a team-oriented, collaborative environment
- Can work with minimal supervision, comprehends project requirements quickly, and proactively supports others to execute critical aspects of high-profile events
- Adept at multitasking and prioritizing tasks while maintaining close attention to detail
- Proven ability to manage time effectively and adapt to changing priorities, demands, and deadlines
- Demonstrated professionalism, initiative, and a high degree of responsibility
- Ability to travel (15-25%) and attend in person events
- Proven competency in software applications, including Google Workspace, Zoom, and other technology as adopted by the team
Technical Stack
- Google Workspace
- Zoom
Team & Environment
This role reports to the Director, Sales Events & Partnerships and is part of the brand team's events team.
Benefits & Compensation
- In California, Connecticut, Maryland, Massachusetts, New Jersey, New York, Washington state, and Washington DC: $33.90 - $54.10 hourly.
- In Colorado, Hawaii, Illinois, Minnesota, Nevada, Ohio, Rhode Island, and Vermont: $32.20 - $51.40 hourly.
- Eligible for equity awards based on factors such as experience, performance and location.
Work Mode
This is a remote position. U.S. employees may live in any of the 50 United States, with limited exceptions.
Zillow Group is an equal opportunity employer committed to fostering an inclusive, innovative environment. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.
