AECON – Aecon Group Inc. is hiring a Document Control Coordinator to join the team delivering the Scarborough Subway Extension – Stations, Rails and Systems (SSE-SRS) project. You will be responsible for managing project documentation, maintaining distribution matrices, and supporting document control activities within electronic document management systems.
What You'll Do
- Maintain the project distribution matrix within the EDMS (Aconex).
- Identify and escalate processing or system issues to the Document Control Manager in a timely manner.
- Identify opportunities for continuous process improvement and monitor for new software solutions.
- Assist in maintaining a reporting system to track all NCR’s, CAR’s, RFI’s, Change Requests, and other critical documentation from start to finish.
- Assist project teams with creating and developing reports in the EDMS (Aconex).
- Assist in the preparation of the end of project report using Aconex.
- Assist in the creation, communication, implementation, maintenance, and auditing of all required contract submittals.
- Assist in maintaining a reporting system to track all RFI’s through the key milestones of their lifecycle.
- Ensure the receipt, capture, control, and access of all project documents.
- Allocate project document and drawing numbers as required per project guidance and client requirements.
- Support document control activities within Autodesk Construction Cloud.
- Maintain and organize project documentation using SharePoint, including permissions and version control.
- Maintain the RFI log and Submittal Tracker for your assigned zone, ensuring accuracy and providing summary reports.
- Ensure achievement of established turnaround specifications for document processing and distribution.
- Assist with post-construction document archival and retention per project specifications.
What We're Looking For
- Post-secondary education – Bachelor’s Degree or College Diploma preferred, or equivalent experience.
- 1-3 years of document control experience in a construction project or site environment.
- Proficient in electronic file management (e.g., Explorer and WinZip).
- Intermediate to advanced knowledge of PDF software such as Adobe Acrobat and Bluebeam.
- Ability to accurately set up, create, and maintain documentation metadata.
- Ability to interpret and implement processes, procedures, workflows, and standards.
- Ability to document work tasks and create work instructions.
- Experience working in a site or project team environment with the proven ability to build relationships.
- Excellent written and verbal communication skills.
- Exceptional organizational skills, with a proven ability to meet deadlines in a fast-paced environment.
- Familiarity with EDMS systems such as Aconex and/or Unifier.
Nice to Have
- Familiarity with Autodesk Construction Cloud is an asset.
Technical Stack
- EDMS: Aconex
- Construction Software: Autodesk Construction Cloud
- Collaboration: SharePoint
- PDF Software: Adobe Acrobat, Bluebeam
- File Management: Explorer, WinZip
Team & Environment
You will report directly to the Document Control Manager.
Benefits & Compensation
- Salary range: $70,000 - $80,000 annually.
- Comprehensive health and dental benefits.
- RRSP matching plans.
- The opportunity to work on one of the most exciting rail projects in Toronto.
- A wide array of learning and development opportunities.
- A work environment focused on health and safety.
Work Mode
This is an onsite position located in Toronto.
STC is an Equal Opportunity Employer and does not discriminate on the basis of citizenship, race, place of origin, ethnic origin, colour, ancestry, disability, age, creed, sex/pregnancy, family status, marital status, sexual orientation, gender identity, gender expression, or record of offences.
