Our client, a mission-driven Australian business, is looking for a Digital Operations & Admin Coordinator. You will provide crucial support for executive-level initiatives, manage digital platforms, and execute key projects in a dynamic, remote environment.
What You'll Do
- Schedule Zoom meetings and follow up with guests for events or podcasts.
- Assist with customer service queries and inbox tasks as assigned.
- Maintain task workflows and SOP tracking inside Monday.com.
- Update WordPress website content, including banners, blogs, masterclasses, and replays.
- Create and publish blog posts for podcast episodes.
- Coordinate membership content transitions between live and evergreen offerings.
- Post weekly podcast content to LinkedIn.
- Update Instagram 'close friends' and membership lists monthly.
- Publish short clips/snippets to TikTok using content provided.
- Support with potential lead generation tools like Manychat.
- Track cancellations and reasons in membership reporting.
- Enter monthly sales and engagement statistics.
- Support light CRM usage (Keap/ThriveCart) and community management.
What We're Looking For
- Strong written and verbal communication in English.
- 2–3+ years in a Virtual Assistant or Executive Assistant role.
- Experience supporting senior executives remotely.
- Prior experience supporting a CEO, founder, or digital coach.
- Strong background in admin and digital operations.
- WordPress experience – comfortable editing content and following SOPs.
- Familiar with Monday.com or similar project management tools.
- Exposure to content creation, email marketing, or membership platforms.
- Detail-oriented and organised – able to juggle multiple priorities.
- Comfortable working independently in a remote, creative environment.
Nice to Have
- Passionate about health, wellness, or women’s empowerment is a plus.
- Experience with GoHighLevel.
Technical Stack
- WordPress
- Monday.com
- Zoom
- Keap
- ThriveCart
- Manychat
- TikTok
Benefits & Compensation
- Permanent work-from-home set-up
- Dayshift (Australian business hours)
- Full Time
- HMO
- Annual leave
- Christmas Bonus equivalent to 1 month's wage (pro-rata)
Work Mode
This is a fully remote position on a global hiring basis.
Our client is an equal opportunity employer.
