Responsibilities
- Coordinate and schedule meetings with internal and external individuals and groups.
- Schedule and protect priority work blocks and tasks.
- Collaborate closely on priorities and use best judgment when protecting time.
- Maintain space between meetings as needed.
- Respond to all requests for time with director-level members of the Development Team.
- Serve as the primary point of contact for all scheduling requests.
- Balance priorities for all requests for director-level members of the Development Team, including staff, SURJ partners, donors, and members.
- Work closely with the development team to ensure director-level members are prepared for meetings with lead and major donors, and have data to monitor income goals.
- Support Development Committee meetings by scheduling, drafting agendas, attending to take notes, and coordinating follow-up.
- Work with the communications team and Deputy Development Director to intertwine development and communications strategies.
- Manage communications strategies created by the DOI, including drafting and proofreading materials.
- Manage director-level contributions to key internal systems like EveryAction and Asana, including updating EveryAction after donor meetings and tracking email communications.
- Manage several director-level public-facing email accounts, including prioritizing, tracking, drafting, and sending responses.
- Fill out director-level timesheets each month to reflect time across 501c3, 501c4, and PAC activity.
- Work with all Development Team members on data maintenance, data input, and updating the team calendar and projects.
- When requested, manage travel from start to finish, including finding accommodations, creating itineraries, and managing changes.
- When requested, ensure director-level members are fully prepared for travel, including registering for events and confirming in-person meetings.
- When requested, support follow-up from travel, including thank-you notes and tracking next steps.
- Support scheduling and task coordination among the growing development team, ensuring all members have needed information.
- Assist in data input and maintenance for all Development Team members, including the Impact Team organizer and Grants Manager.
- Support logistics and travel plans for Development Team in-person gatherings and individual work travel.
- Assist in creating and maintaining Asana Project Management for the Development Team.
- Undertake any other duties or projects reasonably required and deal with matters in a timely manner.
Benefits
- Health, dental, and vision insurance with employer contribution toward spouse, children, and family coverage.
- 401K retirement plan with up to 6% employer match.
- Twenty days paid time off per year (prorated).
- Twenty days health and wellness leave per year (prorated).
- Thirteen paid holidays per year.
- Three additional paid weeks off for organization-wide summer and winter breaks.
- Employer-paid short-term and long-term disability insurance.
- Employer-paid life insurance.
- All staff work remotely from home.
- Monthly $150 technology support stipend for internet and phone.
- Professional development resources each year.
- Paid parental leave.
- Paid sabbatical after five years.
Work Arrangement
Remote
Other
- SURJ policy requires all employees to be fully vaccinated against COVID-19, subject to reasonable accommodation under federal, state, and local law. Accommodations may not be possible for positions requiring in-person contact with other staff or the public.
- While driving for work is unlikely, all who drive for work must abide by our driving policy.
- Applications will be accepted until the position has been filled.
- SURJ is an equal opportunity employer, and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, veteran status, or any other characteristic protected by law.
