Omilia is hiring a Contract Associate for a 6-month contract position focused on document control and records management. You will be based in San Rafael and will manage end-to-end contract processes, acting as a critical liaison between internal teams and external vendors.

What You'll Do

Manage end-to-end contract processes, including receiving, submitting, monitoring, and tracking a large volume of contracts from draft through final signatures
Monitor and track a high volume of requisition requests from initial submission through financial approval and PO creation
Create and submit contract and financial requisition requests using platforms like SAP/Ariba and Coupa/Spend Source
Research vendors in systems to determine if they are active prior to establishing new contractual relationships
Handle new supplier submissions and updates to existing supplier records as necessary
Draft and route multiple contract types for review and negotiation, including Non-Disclosure Agreements, Scopes of Work, and Change Orders
Act as a liaison between internal business partners and outside vendors to facilitate contract execution
Build and maintain strong relationships with internal business partners across the organization
Engage with other functional areas to assess and respond to contracting and requisition needs, obligations, and required revisions
Monitor and coordinate complex workflows between the business, Procurement, Finance, and Legal Departments to ensure tasks progress in a timely manner

What We're Looking For

Prior experience in contract management is required
3 to 5 years of experience with end-to-end contract management
Strong acumen for SAP/Ariba and Icertis
Comfort with ambiguity and the ability to navigate complex processes and systems
The ability to work autonomously and proactively, capable of troubleshooting and figuring things out independently
Detail orientation with strong proofreading and editing skills